Open Collective
Open Collective

Submit expense

Collective balance
$8,691.75 USD

Fiscal Host
Open Collective Foundation

Expense policies

Our payouts are processed twice a week. We will endeavor to pay within 7 days of an expense being approved by the admin of the Collective or Fund. We can usually turn payments around much sooner, but can’t guarantee that and don’t want to set that expectation. We make payments via Bank Transfer (via Wise) and can only make payouts to countries served by these payment processors.  You are not required to upload an invoice document (the data you submit in the expense form is sufficient) but if you would like to include an uploaded invoice, please make it out to: Collective name, Open Collective Foundation, 340 S LEMON AVE #3717, Walnut CA 91789 USA.

NOTE: We are not currently able to pay out expenses to Paypal accounts. You can find more info on this here. We will post an update and re-activate the option on the expense page when this is an option again.

→ Please ask ahead of time

We need to know what you’re planning to spend so we can make sure we can cover it.

→ Please submit expense report as described below

Take a moment to annotate your receipts to help us process it quicker. If there isn’t room on the recept, just put a piece of paper under the receipt to write on.

Circle:

  1. Merchants you purchased from
  2. Date and time of the expense
  3. Total amount for reimbursement

Write:

  1. Nature of the expense
  2. Date and name of the meetup.

Upload a photo or scan of the annotated receipt(s), Put the name of the meetup and nature of the expense into description, Enter amount matching with the receipt(s), Select the date of the meetup, Select the applicable category of expense from the list, Select “Paypal” as payment method and enter the email you want funds to go to,

→ Please submit timely

Our money situation changes all the time, and so we need to get your expense report within 5 days from the meetup in order for it to be considered.

→ Please give us some time

Treasurers are volunteers for Burlington Code, and we might not get to your report right away. Please give us up to three days to process. Once your request is approved, you will get an email, and the funds will be transferred via Paypal to the email address you provided. If for some reason we need more information, we will email you.

Thank you!

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

$8,691.75 USD