Open Collective
Open Collective

Receipt #157187 to Sunnyside & Woodside Mutual Aid

Dollar Tree

Paid
Reimbursement #157187

Submitted by Leah KirtsApproved by Karly W.

Aug 22, 2023

Attached receipts
Dollar Tree order for rice and pasta for pantries
Date: August 10, 2023

$600.00 USD


Dollar Tree order for rice and pasta for pantries
Date: August 22, 2023

$600.00 USD


Total amount $1,200.00

Additional Information

Collective

Sunnyside & Woodside Mutual Aid@swma_nyc
Balance:
$5,200.76 USD

payout method

Bank account
Details  
********

By Leah Kirtson
Expense created
By Karly W.on
Expense updated
By Karly W.on
Expense approved
By Wayne (OCF)on
Expense processing
By Wayne (OCF)on
Expense paid
$1,200.39 - $0.39 (payment processor fee)

Collective balance
$5,200.76 USD

Fiscal Host
Open Collective Foundation

Expense policies

Our payouts are processed twice a week. We endeavor to pay within 7 business days of an expense being approved by the admin of the Collective, provided all required information is included and correct. We make payments via ACH bank transfer and can only make payouts to countries served by our payment processor, Wise.  OCF requires the profile name and the name in the payout method to match. 
 
For Reimbursements:
A good receipt will have:
  • Vendor or Company Name, 
  • Date, 
  • Itemized list of transactions,
  • Method of payment, 
  • Picture should show the whole receipt - including the total at the bottom

Partial requests are ok. (You may request under the total amount from receipt, but NOT over.)

OCF cannot reimburse payments made via electronic benefits transfer (EBT), any car/large asset purchases, or for car repairs.

If requesting reimbursement for a bill payment or invoice, please upload a copy of the [water/ heat/etc.] bill that this payment has been applied to and a copy of the receipt or proof of payment, if not already provided in the copy of the bill.
 
For Invoices:
Please include detailed information in the Description of the work done. e.g. Instead of writing “Admin Support”, please write: "Administrative, research, and meeting support"

You are not required to upload an invoice document, as the data you submit in the expense form is sufficient. If you want to include an uploaded invoice, please make it out to Collective name, Open Collective Foundation, 440 N. Barranca Avenue #3717, Covina, CA 91723 USA 

Sunnyside & Woodside Mutual Aid reimburses expenses according to our budget. Receipts or invoices are required, and you should generally only submit expenses if you have been in touch with our Community Aid Coordinators or you are actively involved as a SWMA member working on projects related to our approved expenses. If you are unsure about an expense, you can email us at [email protected].

To submit an expense:

  • Select "Reimbursement"
  • Enter details for your bank or PayPal account
  • Enter your "expense title"—this should be a brief description of what was purchased but should not include any private information, e.g. "groceries/PPE for neighbor," or "produce for 11/27/2020 pantry"
  • Upload your receipt
  • Click "Next →"
  • In the "Add notes 🔒 (optional)" field, note your name and any additional information that will help SWMA admins recognize the expense, such as the name of the neighbor for whom groceries/supplies were purchased

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

$5,200.76 USD