Our expenses are basically related to the cost of running the Able2UK website and organisation, and any reasonable costs which are accrued in the pursuit of creation of content for the website.

Expenses must be pre-approved by the admins of the Able2UK Collective (see at the bottom of the page) before they will be considered.

Expenses will only be paid if there is enough income to cover the expenses within the collective.

Expenses must be documented with a receipt or an invoice and approved by the collective admin.

Valid expenses are:

Provider receipt
Provider invoice, mandatory for large amount

Both the receipt and invoice must include the provider name, address, amount etc.

Additionally, any invoice should be addressed to Check (see host detail below), as at the end of the day, ?Accountable is the client. However, we understand that for some services it might not be possible to have a different billing address than the delivery or credit card address. We may still accept those invoices on a case by case basis. When the billing address can differ, it must be addressed to Check.

There are two ways to submit an expense:

You pay the expense & submit the reimbursement request (with the receipt) through Open Collective, this has to be approved by the admin of the collective and you will be reimbursed accordingly.
You (or other organisations) can submit an invoice to the Open Collective. In this case, the invoice must include the name of the organisation, mailing address, and provide itemised lists of everything included in the invoice.

If you are submitting an invoice for your work done to support Able2UK, you'll need to submit your invoice with the full details of the work you have carried out and a fully detailed timesheet as appropriate.

You must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.

Travel expenses must always be in the cheapest class of travel that is feasible without undue hindrance - for example if it’s cheaper to take a connecting flight with a layover of less than 8 hours, this should be the preferred option over a direct flight that is more costly.

Rail travel should always be in standard class.

Upgrades are at your own expense and will not be reimbursed.

Appropriate food and drink expenses can be reimbursed with a full accompanying itemised receipt, we will not reimburse alcohol or expenses that are not directly relating to supporting the work of Able2UK.

Always remember that the people who are supporting the organisation should deem the expense to be appropriate in the pursuit of supporting the mission and vision of Able2UK.