Cann Hall Ward Covid-19 Mutual Aid group Claiming Payment (expenses) Policy March 2020

Cann Hall Ward Covid-19 Mutual Aid Group seeks to use Open Collective as a an appropriate system to pay for goods requested by residents and supplied by volunteers during the current pandemic

Definitions Residents:
Those residing in Cann Hall Ward, within the London Borough of Waltham Forest. For the purposes of this policy residents are both those who are identified as vulnerable or self isolating as well as those who are offering aid and support to neighbours, local to the Ward Volunteers: Identified local residents, offering help to neighbours though the above named group Expenses: Financial activity to recompense volunteers for the purchase of agreed and limited items for residents

The following items can be claimed as expenses:

Essential groceries for vulnerable people or those self-isolating within the Cann Hall Ward. Including essential food and household items such as cleaning products, toilet roll etc. Luxuries, alcohol or tobacco products cannot be claimed for. Receipts must be provided.

All expenses need to be authorised by an administrator. Administrators are not permitted to authorise their own expenses.

Expenses will be paid on Mondays, Wednesdays and Thursdays (when the Social Change Agency is able to make expense payments). So, if you submit an expense form after working hours on a Thursday, you will not receive your expense payment until the following Monday.

Any remaining funds in the Cann Hall Ward Mutual Aid account remaining at the end of the Covid-19 pandemic when the need for mutual aid has passed will be donated to the local foodbank.