Expense Policy - Climate Hub Wandsworth

Expenses will be paid for purchases made to support our efforts at or for Climate Hub Wandsworth

A photo of a receipt or invoice must be attached to all expenses claims, except in extraordinary circumstances where this is not possible - in such cases, a detailed explanation must be given of what was purchased, and why it was not possible to obtain a receipt, together with an invoice.
Expense summation and reimbursement will be handled via the Open Collective (OC) system.

All expenses that are submitted with be reviewed by a Climate Hub Wandsworth admins* on the OC system to ensure that the expense incurred was necessary and the costs incurred were reasonable. All expense claims must be submitted within 30 days of that expense being incurred.

Submitting Claims and Procedures for Reimbursement

Expense claims must be submitted, with receipt, via the Open Collective (OC) system. This will then be approved by an admin of the Climate Hub Wandsworth and then the submitter will be paid via the OC within 7 days of approval. Note that all expense claims will be visible, excluding personal details, on the OC system for all to see.

Expenses will include but are not limited to:

Travel Expenses
Office Supplies for Exhibitions
Equipment Hire, for example for filming
Tools for Office Repairs
Back Office Sundries - tea / coffee / cleaning
Refreshments for events
Some capital items, for example Office furniture

If in doubt please seek approval prior to incurring the expense from either *Suzanne O’Donnell, Stephen Jones or Glyn Goodwin, who are Open Collective admins.
This is our ongoing policy from September 1st 2022.

Expenses incurred before thie date have a separate approach.

Contribution to Climate Hub Wandsworth

Financial Contribution from Eventbrite