Receipt #224019 to Clockwork
Emails (extended group)
Paid
Reimbursement #224019
Oct 11, 2024
Expense Details
Attached receipts
mailboxes
£24.45 GBP
Total amount
£24.45 GBP
Additional Information
Paid to
David Denton@david-d2
payout method
Bank account
Details
********By David Denton
on Expense created
By Tanya
on Expense scheduled for payment
By Tanya
on Expense processing
By Tanya
on Expense paid
Amount Paid for Expense: £24.45
Payment Processor Fee: £0.00
Net Amount for Clockwork: £24.45
Net Amount for David Denton: £24.45
Collective balance
Expense policies
Expense policies
Please make sure you type your full name and not just an initial. For example ‘John Smith’ instead of ‘J Smith’.
Clockwork Expenses Policy
1. Purpose
This policy outlines the guidelines and procedures for expense claims, reimbursements, and payouts within Clockwork, ensuring transparency and proper use of funds. All funds are directed into a neutral fiscal host and can only be used for specific purposes.
2. Allowable Expenses
Funds should normally be used exclusively for:
• Brand Running Expenses: Costs related to maintaining and operating the Clockwork brand, including but not limited to hosting, website maintenance, and software subscriptions.
• Promotion of the Brand: Marketing and promotional activities aimed at increasing brand awareness and engagement.
• Events Hosted by the Brand Expenses related to organising and running events under the Clockwork banner, including venue hire, catering, speaker fees, and materials.
• Charitable Purposes: Payouts from collected funds designated for charitable purposes as approved by the Clockwork Founding Partners.
• Refund of Membership Fees: Reimbursement of membership fees as deemed necessary by the Clockwork Founding Partner team.
3. Expense Claim Submission
To submit an expense claim:
1. Obtain pre-approval for the expense from the Clockwork Founding Partner team.
2. Ensure you have a valid invoice or receipt for the expenditure. Invoices should be addressed to Clockwork.
3. Submit the claim alongside the invoice/receipt, to the OpenCollective platform. Details of the process can be found here.
4. Approval Process
Expense claims and charitable payouts must be approved by two Clockwork OpenCollective Administrators before any payments are made. The approval process involves:
1. Reviewing the pre-approval confirmation.
2. Verifying the legitimacy and relevance of the invoice or receipt.
3. Confirming that the expense or payout falls within the allowable categories.
5. Reimbursement Timeline
Reimbursement is on the timeline of our Fiscal Host (currently a few days) and will only be made when the OpenCollective account has enough funds to cover the amount, on a one-in/one-out basis.
6. Policy Compliance
Adherence to this policy is mandatory for all Clockwork Partners. Non-compliance may result in denial of reimbursement or payout and potential disciplinary action.
This policy ensures that Clockwork operates with financial integrity, maintaining the trust of our members and stakeholders. All members are encouraged to review this policy regularly and comply with its guidelines to support our non-profit mission and charitable efforts.
1. Purpose
This policy outlines the guidelines and procedures for expense claims, reimbursements, and payouts within Clockwork, ensuring transparency and proper use of funds. All funds are directed into a neutral fiscal host and can only be used for specific purposes.
2. Allowable Expenses
Funds should normally be used exclusively for:
• Brand Running Expenses: Costs related to maintaining and operating the Clockwork brand, including but not limited to hosting, website maintenance, and software subscriptions.
• Promotion of the Brand: Marketing and promotional activities aimed at increasing brand awareness and engagement.
• Events Hosted by the Brand Expenses related to organising and running events under the Clockwork banner, including venue hire, catering, speaker fees, and materials.
• Charitable Purposes: Payouts from collected funds designated for charitable purposes as approved by the Clockwork Founding Partners.
• Refund of Membership Fees: Reimbursement of membership fees as deemed necessary by the Clockwork Founding Partner team.
3. Expense Claim Submission
To submit an expense claim:
1. Obtain pre-approval for the expense from the Clockwork Founding Partner team.
2. Ensure you have a valid invoice or receipt for the expenditure. Invoices should be addressed to Clockwork.
3. Submit the claim alongside the invoice/receipt, to the OpenCollective platform. Details of the process can be found here.
4. Approval Process
Expense claims and charitable payouts must be approved by two Clockwork OpenCollective Administrators before any payments are made. The approval process involves:
1. Reviewing the pre-approval confirmation.
2. Verifying the legitimacy and relevance of the invoice or receipt.
3. Confirming that the expense or payout falls within the allowable categories.
5. Reimbursement Timeline
Reimbursement is on the timeline of our Fiscal Host (currently a few days) and will only be made when the OpenCollective account has enough funds to cover the amount, on a one-in/one-out basis.
6. Policy Compliance
Adherence to this policy is mandatory for all Clockwork Partners. Non-compliance may result in denial of reimbursement or payout and potential disciplinary action.
This policy ensures that Clockwork operates with financial integrity, maintaining the trust of our members and stakeholders. All members are encouraged to review this policy regularly and comply with its guidelines to support our non-profit mission and charitable efforts.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£3,446.21 GBPFiscal Host:
The Social Change Nest