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Cotton Diaries
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Invoice #271596 to Cotton Diaries

July - Sept Communications

Paid
Invoice #271596
invoice
Submitted by Ani Wells•Approved by Anne Oudard

Oct 31, 2025

Expense Details

Invoice items
July - Sept
Date: September 30, 2025
€1,800.00 EUR
Total amount
€1,800.00 EUR
Additional Information

Collective

Cotton Diaries@cotton-diaries
Balance:
€24,744.15 EUR

Paid to

Ani Wells@ani-wells

payout method

Bank account
Details  
********
By Ani Wells
on
Expense created
By Ani Wells
on
Expense approved
By Ani Wells
on
Expense unapproved
By Anne Oudard
on
Expense approved
By Niall
on
Expense scheduled for payment
By Niall
on
Expense processing
By Niall
on
Expense paid

Amount Paid for Expense: €1,800.00

Payment Processor Fee: €0.00

Net Amount for Cotton Diaries: €1,800.00

Net Amount for Ani Wells: $2,923.96

Collective balance
€24,744.15 EUR

Current Fiscal Host
The Social Change Nest (EU)

Expense policies

Cotton Diaries Expense Policy 2025

1. OVERVIEW

This policy outlines how expenses are approved and reimbursed within the Cotton Diaries Collective. Our aim is to ensure clarity, accountability, and fair use of resources.

We currently operate with a small core team of 4–5 people who invoice regularly (monthly or quarterly), alongside occasional ad hoc expenses from collaborators, partners, or travel-related activities.

2. TYPES OF EXPENSES COVERED


We accept the following types of expenses:

Regularly Approved:
  • Invoices from core team members for time worked (monthly or quarterly)
  • Agreed service invoices

Ad Hoc (subject to approval):
  • Travel and accommodation related to storytelling, fieldwork, or events
  • Project-related expenses (e.g. local collaborators’ fees, interpretation, media production)
  • Community participation costs, if previously agreed
  • Materials, subscriptions or tools needed for project execution

We do not usually reimburse:

  • Meals and drinks unless agreed in advance
  • Personal items, fines, or unapproved expenses

3. APPROVAL PROCESS


Regular expenses:
  • Core team members submit invoices directly via Open Collective on a monthly or quarterly basis (by the last Monday of the month).
  • Admins approve (aiming within a week). 
  • Payments are made (aiming within a week/10 days max).

Ad hoc expenses:
  • All ad hoc claims (including collaborator or travel-related expenses) must be approved in advance by a collective administrator.
  • Contact [email protected] or [email protected] for approval before incurring the cost.

All expenses must be submitted via Open Collective and include:

  • A valid receipt or invoice
  • The date, provider’s name and address, and clear description of what the expense is for

4. PAYMENT DETAILS


Once approved by a Cotton Diaries admin, expenses are paid by our fiscal host, The Social Change Nest, on Tuesdays and Fridays.

All expenses must be submitted through Open Collective and include the following

A valid receipt or invoice clearly showing:
  • Invoice number and date
  • Detailed description of services or goods provided
  • Total amount due, including:
    • Net amount
    • VAT (if applicable)
    • Total amount
  • Your business name, address, and VAT or tax ID (if registered)
  • Your payment instructions (bank name, IBAN, SWIFT/BIC, etc.)

If you are submitting an invoice, please address it as follows.

Invoice To:
The Social Change Nest CIC (12611737)
C/O Sedulo Office 605  
Albert House, 256-260 Old Street  
London, EC1V 9DD  
United Kingdom  
VAT Number: GB 365 0589 77

Please clearly state on the invoice the name of the collective: Cotton Diaries.
Please note: Do not send invoices addressed directly to Cotton Diaries. All invoices must be addressed to The Social Change Nest CIC as above.

5. CONTACT & QUESTIONS


If you have questions or aren’t sure whether something is reimbursable, contact:
 [email protected] or [email protected]

6. TRANSPARENCY

All expenses and approvals (excluding sensitive personal info) are visible publicly on our Open Collective page for transparency.

For more information please visit our full policy here.

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
More info →

Collective balance

€24,744.15 EUR

Fiscal Host:

The Social Change Nest (EU)