Receipt #160128 to Glasgow Mutual Aid
2023_01_29_L1289_G30s_Tesco_£20_voucher
Paid
Reimbursement #160128
Submitted by Grace King•Approved by Glasgow MA
Sep 6, 2023
Attached receipts
for food, bought in phone team work
£20.00 GBP
Total amount £20.00 GBP
Additional Information
Paid to
Grace King@grace-king-active
payout method
Bank account
Details
********By Grace Kingon
Expense created
By Glasgow MAon
Expense approved
Expense scheduled for payment
Expense processing
Expense paid
Expense Amount: £20.00
Payment Processor Fee: £0.00
Net Amount for Glasgow Mutual Aid: £20.00
Collective balance
Expense policies
Expense policies
UPDATE: OUR FISCAL HOST IS HAVING DIFFICULTY PROCESSING PAYPAL PAYMENTS. PLEASE SELECT PAYMENT:OTHER AND ADD YOUR BANK DETAILS WHEN SUBMITTING AN EXPENSE.
Glasgow Mutual Aid Reimbursement of Expenses & Purchases: Policy & Procedures
Glasgow Mutual Aid Reimbursement of Expenses & Purchases: Policy & Procedures
Applicability
- All volunteers are entitled to be reimbursed for out-of-pocket expenses which they incur while supporting those who contact GMA.
- These Policies & Procedures apply to all persons involved with Glasgow Mutual Aid.
Expenses vs Remuneration
- In all cases, it is important to ensure that the reimbursement of expenses does not constitute remuneration. All GMA volunteers offer their labour for free.
Scope
- Funds may be used by the resources working group for the purchasing of food, sanitary products, gloves, bags or other resources for volunteers and those who have contacted GMA asking for support.
- Volunteers may be reimbursed by GMA for purchases made in order to respond to a request for support. In this case, please include the date of the request and the postcode group in the expense claim description.
- Travel expenses will not be reimbursed.
Submitting Claims for Reimbursement of Expenses & Purchases
- Claims for the reimbursement of expenses must be submitted via GMA’s Open Collective page. To submit an expense claim, you will need to create an Open Collective account with a valid email address.
- Claims for the reimbursement of expenses must be accompanied by documentary evidence of the expense (eg: point-of-sale receipt).
- Where such evidence is not available the claimant must provide a written explanation to the finance working group for approval;
- The GMA reserves the right to decline to reimburse expenses for which reasonable documentary evidence has not been provided;
- All expenses claims must be submitted within 30 days of the relevant activity.
- Basic expense data (amount and description) will be visible to all via the Open Collective page.
Authorisation
- All expenses claims go through a two-step approval process:
- An administrator for GMA confirms that the expense claim is a valid use of funds. GMA’s administrators are members of the finance working group and will check with the area coordinator or resources working group as needed.
- An administrator for Open Collective, our fiscal host, confirms that the expense claim meets requirements (such as having a valid receipt).
Payment Expenses that have been authorised are paid out through the Open Collective platform weekly via Paypal.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£733.90 GBPFiscal Host:
The Social Change Nest