Our expenses are basically related to the cost of printing flyers, leaflets, posters, collecting and delivering meals; shopping for residents; helping residents going to the bank or doctors; supporting residents when in financial hardship as well as video and graphic work. For any legal expenses incurred in various campaigns. reimbursement volunteers, campaign supporters are encouraged to only claim out-of-pocket expenses that exceed £10 per claim. We do require formal pre-approval for ALL expenses described above. Please contact admins by email or message personally on WhatsApp before incurring any reimbursable expenses. In line with the full transparency provided on our Harlesden Mutual Aid Open collective website, the available budget, all financial (other than incognito) contributions, and expenses reimbursed can be viewed on the Open collective page.
PLEASE NOTE THE GENERAL EXPENSE PROCESS OF OUR FISCAL HOST, The Social Change Nest. How to submit an expense: Expenses will only be paid if there is enough income to cover the expenses within the collective. Expenses must be documented with a receipt or an invoice and approved by the collective admin.
Both the receipt and invoice must include the provider name, address, amount etc. However, we understand that for some services it might not be possible to have a different billing address than the delivery or credit card address. We also understand if the receipt was lost or not given but a written and signed explanation must be emailed to the admins.
Expenses will be covered for costs which support and progress the Harlesden Mutual Aid projects, for example and non-exhaustively:
- Travel to collect foods from our partners and deliver to residents;
- Software purchases, upgrades, and licenses which support the development of Harlesden Mutual Aid
- Hosting various events
- Buying food, medicine or goods on behalf of vulnerable or disabled people Expenses should be discussed by admins and nominally approved, normally prior to any purchases being made, before being submitted to the Collective. You must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance£1,135.27 GBP