Invoice #178058 to K&C Mutual Aid UK
Zip Car for Maternity Clothes
Paid
Invoice #178058
Submitted by Becky Brook•Approved by Sarah Gill
Dec 18, 2023
Invoice items
Contribution to Zip Car Hire
£18.00 GBP
Total amount £18.00 GBP
Additional Information
Paid to
Becky Brook@becky-brook
payout method
Bank account
Details
********By Becky Brook
on Expense created
By Sarah Gill
on Expense approved
By Mei Yee Yau
on Expense scheduled for payment
By Mei Yee Yau
on Expense processing
By Mei Yee Yau
on Expense paid
Expense Amount: £18.00
Payment Processor Fee: £0.00
Net Amount for K&C Mutual Aid UK: £18.00
Collective balance
Expense policies
Expense policies
Mutual Aid Kensington & Chelsea was established as an emergency response to the Covid-19 pandemic, it is not a constituted body or a registered charity.
The expense policy for this Mutual Aid group is non-profit in nature and the expense claims should be solely for the beneficiaries and should not include any claimant’s personal expenditure, unless previously agreed. Mutual Aid relies on the volunteers to act in good faith with utmost integrity.
Purpose and Use of Funds
All donations and monies given to Mutual Aid Kensington & Chelsea will be held on this Open Collective, allowing the visibility of the funds held by the group.
The primary use of the funds is to reimburse volunteers agreed expense claims, see below for further details.
Examples of the kinds of roles and related pre-agreed claimable expenses;
- Medication Pick up
- Food purchase/meals ordering
- Hiring a van to move clothes
- Toiletries purchased in bulk for Asylum Seekers and/or Afghans
Volunteers are not allowed to seek reimbursement on mileage or fuel (unless agreed in advance).
The secondary use of the funds is to recover costs on products that are used for undertaking voluntary activities such as printing of leaflets, volunteer badges, protective equipment e.g. hand sanitizers and gloves, and Open Collective platform charges (if any).
The funds are monitored and administered by the Mutual Aid administrators and will show transaction activities visible on the Open Collective platform. In the event of no longer needing the funds due to the end of our community support, the Mutual Aid Group will transfer all the remaining funds to another local charity/community group.
Process for reimbursement PLEASE NOTE THE GENERAL EXPENSE PROCESS OF OUR FISCAL HOST, OPEN COLLECTIVE UK C.I.C.: Expenses will only be paid if there is enough income to cover the expenses within the collective
As a volunteer you must upload a valid receipt/invoice for the pre-agreed expense. It must clearly show the total amount, date, legal address, and what the payment is for.
Payments are then approved by administrators and paid within 7 days.
Thank you again so much for volunteering and supporting our community!
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£93.26 GBPFiscal Host:
The Social Change Nest