SE Roots Expenses Policy

SE Roots Food Cooperative is currently using Open Collective to administrate financial transactions. Co-op funds are held by the Social Change Agency, who manage our account in a transparent, reliable and accountable way. Funds are anticipated from private donations, members’ subs and public funding.

Co-op organisers are responsible for authorising expenses, raised by submitting an invoice or a receipt. All transactions are noted in the co-op budget and on the Open Collective platform.

Funds will be used for the following purposes:

Purchasing groceries to be distributed amongst co-op members
Purchasing supplies associated with food distribution and related costs
Purchasing equipment associated with food storage and distribution
Paying for transport associated with food distribution
When specifically allocated by public funders: paying for staff time and additional overheads.

Payments will be made weekly on Thursdays, once they have been approved by a Co-op Organiser, and made directly to a bank account to avoid incurring transaction fees.

Expenses must include a valid receipt or invoice, clearly showing the total amount spent, date, payee’s address and a description of the expense.

For more information email lmcfadzean28@gmail.com