Eligible expenses: Only expenses that are directly related to the project and are reasonable and necessary will be reimbursed. Examples of eligible expenses may include project-related travel, materials, equipment, and venue rental fees. Any expenses that are not directly related to the project or are deemed unreasonable or unnecessary will not be reimbursed.
Approval process: Prior to incurring any expenses, all project team members must obtain approval from the project lead or fiscal host. This includes obtaining written confirmation of the approved expense and ensuring that it is within the project budget.
Documentation: All expenses must be documented with a detailed receipt or invoice that includes the name of the vendor, date of purchase, and a clear description of the item or service purchased. Any expenses without proper documentation will not be reimbursed.
Timely submission: All expense reports and receipts must be submitted to the project lead or fiscal host within 30 days of the purchase date. Any expenses submitted after this deadline will not be reimbursed.
Payment: All approved expenses will be reimbursed by the fiscal host in a timely manner. Payment will be made via check or electronic transfer, as determined by the fiscal host.
Budget management: All project team members must ensure that they stay within their allocated budget and keep accurate records of all expenses. Any budget overruns must be reported to the project lead or fiscal host immediately.

By following this expense policy, we can ensure that all project expenses are managed in a responsible and transparent manner, while also staying within our project budget.

Contribution to Local Empowerment Network

Financial contribution from TSIP

Collective balance