This policy applies to the spending for work-related activities. This falls under two categories:

- Expenses that are paid directly by Mixed-IN on behalf of workers or service users
- Expenses that are paid by workers or service users that are reimbursable

Travel expenses
Travel expenses include any kind of transportation and accommodation expenses that incur with organisation related activities. Expenses related to this category that may be reimbursable include:

- Travel and parking fares for organisation workers
- Travel, parking and accommodation fares for guest speakers
- Travel fares for service users

Organisation & Event related expenses
Costs to be expensed related to the organisations social groups, events and activities include, but are not limited to:

- Location fees
- Supplies
- Refreshments
- Staffing fees
- Social media advertisement

As this list is not exhaustive, please check with Georgia-Mai about reimbursable expenses before submitting a claim.

Procedure
When submitting an expense claim, you need to:

- Check for approval before spending (with Georgia-Mai)
- Document any expenses through receipts.
- Submit expense through sending the receipt and any necessary information to Georgia-Mai. Please do this within one month of the expense.