Moon Co-op Expenses Policy

The Co-operative will use an Open Collective account and will use Social Change Nest as our Fiscal host.
The Co-operative shall appoint Co-treasurers. They shall be responsible for making refunds for expenditure of co-op members.
Claims will be reviewed and responded to within 1-week by co-treasurers; As the Social Change Nest makes payments before1pm on Mondays, Wednesdays and Fridays, urgent payment requests should be made on Sundays, Tuesday or Thursdays.

2. Petty Cash

Petty cash payments will be made at the discretion of the Co-treasurers (unless instructed to make a payment by the general meeting) on receipt of proof of payment approved (signed and dated) by the member submitting the claim up to 50 pounds.
If the Co-treasurer is in doubt about the legitimacy of the payment, they should refer it to the Chair, who will in turn check with the relevant member the legitimacy of the expense.
Whenever a petty cash payment is made, the Co-treasurers shall produce a ‘payment receipt’ email for the recipient of the payment, to which the recipient shall reply ‘received’.
If the expenses claim is being made by the Co-treasurers then the Chair will check the claim and write an email receipt for it.
All payments in and out of the Open Collective account and an explanation of each are recorded and published online.

3. Larger Expenses

For payments larger than 50 pounds, an expense proposal must be submitted to general meeting to be approved.
Please email moon.treasurer@ldn.cash with any questions

4. Allowed Expenses

Food and drink refreshments for meetings
Stationery
Meeting room costs
Costs of running the moon.coop website
Travel to events agreed by general meeting
Other materials and services bought on behalf of Moon co-op agreed by general meeting.

Contribution to Moon Co-op