Receipt #291981 to No One Alone - Creating Opportunities

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Expenses Policy for 

NO ONE ALONE – CREATING OPPORTUNITIES 

 

Adopted on: 6th March 2026 

Review Date: 6th March 2027 

Our collective is made up of: 

INTERNATIONAL DINNER 

SOCIAL ISOLATION FORUM / PARK PHARMACY TRUST

ONWARD COMMUNITY WELLBEING GROUP 

 

We expect the funding to be divided equally into £1500 segments between the three partners leaving £500 to be used between the projects for PR and advertising. 

 

Invoices will be issued for hours worked (our standardized rate is £20/hour in accordance with Project Manager rates in the charity sector).  

 

We will also reimburse expenses for events, volunteer expenses, and small expenses for refreshments, local travel etc. 

 

Valid receipts / invoices (receipt photo also acceptable) will be submitted clearly showing the total amount, date, legal address, and reason for payment. Where this is not possible, a detailed explanation must be given of what was purchased, and why it was not possible to obtain a receipt, together with an invoice. We encourage transparency and accountability so good detail on invoices will really help monitor and evaluate the project. 

 

Project funding will be utilised in the next 12 months from April 2026 to April 2027. 

 

Expenses submitted after this time will be agreed before being submitted. 

 

International Dinner 

Developing Community Group Constitution 

Public Liability Insurance 

Food Hygiene volunteer training and certificates 

Website development 

  

Park Pharmacy Trust 

Hire of Sherwell Church Hall and Church room for Opening Doors 4 

Marketing and conference/exhibition costs such as labels & printing 

Volunteer expenses 

Travel 

Staff costs in organising Opening Doors 4 

Food and catering for Opening Doors 4 

 

Onward Community and Wellbeing Group 

Pop up events including room hire 

Transport including insurance to cover volunteer drivers 

General drop in costs including admin and volunteer expenses 

 

General 

-        Expenses can be submitted if they support work that contributes towards the purpose of the Collective 

-        Expenses can be submitted if they support the operation and administration of the Collective 

-        Expenses can be submitted in one of the following ways: 

o   Up to £50 per claim 

o   For larger amounts of funding, a proposal will be submitted by a member of the Collective outlining the purpose of the expenditure 

o   If appropriate, should the Collective wish to fundraise for a specific activity or project additional support can be sought through crowdfunding 

-        Expenses for this collaboration can be submitted by all collaborators. 

-        Expenses will be relevant to the provision of the objectives of the collaboration which include (but not limited to) the following examples: 

o   Costs of providing the space for the supported projects under the collaboration. Costs include rent, utilities and other expenses associated with the space. Costs will be collated as a daily rate figure rather than individual expenses for each item. 

-        Costs of supporting the users of the space during the collaboration timeframe, and collating feedback. 

-        Costs of providing the lessons learnt documentation for future use by collaborators. 

-        These costs can be signed off by the other two Project Leads 

-        Any other costs must be identified for approval by POP, which can be agreed via a meeting or confirmed in email. 

-        Expenses can be identified and recorded via an invoice or receipt as required.