Receipt #293455 to Our Grandchildren's Climate

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Our Grand Children’s Climate – Expenses Policy
Overall principle: Payments and reimbursements from OGC can be for any costs or activity in pursuit of our stated goals; Viz: 

1. To make other seniors aware of the environment and climate emergency 
2. To engage with children and young people’s groups to help with understanding of the climate emergency, and offer support and ideas about adaptation, to try to lower anxiety 
3. To liaise with all other groups with similar aims in the UK, and outside - whilst remaining independent 
4. Taking actions where agreed by the membership

These will include ( but not exclusively)
i) Admin costs for website hosting and update, email and other IT costs, and secretarial assistance– as well as associated costs such as postage, zoom account etc
ii) Equipment costs: Upgrade to banner, leaflets, other documentation and publicity materials
iii) Costs in pursuit of events, travel, subsistence etc
iv) Any other costs identified by the board of the company as being in bona fide pursuit of OGC goals
Qualification
• To what extent these different costs can be covered by OGC will depend on income from membership, donations and grants at any particular time.
• Expenses must be agreed before incurred by a nominated member of the board 

• Expenses claims must be submitted in writing and acknowledged in writing. Copies of receipts should be submitted. Claims must be approved by a Board Member; if over £50 the claim should be pre-approved by two members. 


Draft as at 18-03-2025 amended 09-04.2025