Receipt #330939 to Plymouth Community Heritage Network
Five Local Studies Day Speakers (including myself) at £75.00 per person. I have paid the other four and am seeking reimbursement for £300 and also my own £75.00 contribution for my presentation.
Paid
Reimbursement #330939
May 24, 2026
Expense Details
Attached receipts
Five Local Studies Day Speakers (including myself) at £75.00 per person. I have paid the other four and am seeking reimbursement for those and also my own £75.00 contribution for my presentation.
£375.00 GBP
Total amount
£375.00 GBP
Additional Information
Paid to
Alan Butler@alan-butler
payout method
Bank account
Details
********By Alan Butler
on Expense created
By Karen Moore
on Expense approved
Collective balance
Expense policies
Expense policies
Plymouth Community Heritage Network Expense Policy
Purpose/overall constraints
- Funds are payable as follows:
- Expenses that support work that contributes towards the purpose of the network
- Expenses that support the operation and administration of the network
The processes that will be followed are:
- EXPENSES - up to £250 per claim
- CONTRIBUTIONS - for larger amounts of funding a member of the network wishes to propose to support a specific activity or project the network wishes to fundraise for
Expenses must be submitted to the relevant group. Members may submit an expense that covers costs they have already incurred or as an invoice for future costs.
Approval:
- The network will appoint no less than four admins.
- Any payments must be approved by two admins.
- Payments to someone cannot be approved by that person.
- The two authorising admins must not be related.
Process:
- We aim to process expenses within a week.
- If possible, please choose to be refunded via bank transfer, as this does not incur any charges.
- We aim to process expenses within a week.
- Please do NOT include the requester's name, or any identifiable details on the expense, as this will be publicly visible.
Expenses covered (non-exhaustive):
- Training
- Equipment
- Someone’s time
Limits/not covered
- Up to £250 per claim
Evidence required
- Photo of receipts
- Where this is not possible a detailed explanation must be given of what was purchased, and why it was not possible to obtain a receipt, together with an invoice.
PROPOSAL FOR CONTRIBUTIONS
PROCESS
Proposal phase
- A network member shares their proposal.
- Members clarify and react, offering advice and input.
- Proposal is redrafted and circulated.
- Decision phase – Members of the network raise any objections. The objections are responded to and the member who made the proposal makes a decision on whether to proceed.
- Implementation – the decision is recorded and communicated, the funds are allocated from the overall pot and action starts.
- Learning & reflection – post work
Costs covered (non-exhaustive)
- Groups, networks and organisations:
- Training
- Equipment
- Someone’s time
- Network administration:
- Zoom licences etc
- Training
- Someone’s time
Limits/not covered
- Up to 50% of total funds
Evidence required
- Photo of receipts
- Where this is not possible a detailed explanation must be given of what was purchased, and why it was not possible to obtain a receipt, together with an invoice.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£1,028.78 GBPFiscal Host:
Plymouth Octopus (POP)