Admin approval for expenses is because of OC's rules around how money can be transferred. Please note that all expenses are public and must have an attached receipt that is publicly visible (see "Receipts").
## One-time purchases
### Claiming Expenses
To claim expenses for one-time purchases:

Purchase must be of value over $50 (excl. shipping)
There must be Operational Need for the item (i.e. contributes towards a Goal or Project in a meaningful way)
Attach receipts to the relevant Conversation or Project

### Project or Goal?

For purchases over 500AUD OR 50% of estimated annual budget (whichever is lesser), please register a Project and conduct financing through there.
For purchases that do not meet that criteria, set a Goal instead and create a Conversation.

## Repeat Purchases
To claim expenses for repeat purchases:

The purchase must be standardised (i.e. Shopping List in the conversation)
The purchase must have a dedicated Backing tier (please aim to keep the cost within the contributions provided by that backing tier)

Repeat purchases do not need a dedicated project, just use Conversations. They do need a dedicated Backing tier though, so contact an Admin if you need help with that.
## Receipts
As soon as a purchase is completed (whether One-Time or Repeat), an immutable copy of the receipt should be uploaded to the relevant Project Page or Conversation. If there is a relevant goal, mark it as completed.
The following information can (and should) be redacted from the receipts without authorisation:

Purchaser Name
Purchaser Billing Address
Purchaser Shipping Address
Payment Method
Any other Personally Identifiable Information

The following information CANNOT be redacted from receipts:

Item name(s)
Item price(s)
Shipping Price
Any currency conversion or payment processor fees
Total Price

This is to maintain the transparency of the queer space fund.