Ref/use Lab Expense Policy:

Expenses will be covered for costs which support and progress the Ref/use Lab project, for example and non-exhaustively:

Freelancers’ time to develop the Ref/use website, comms and training offers;
Travel and subsistence costs for case study visits and related activities;
Room hire and food/drink for meetings and public events related to the project;
Website hosting fees;
Project associated fees like printing, materials, etc.
Training for Ref/use Lab members as needed to develop the project.

If you are a Ref/use Lab member and you have an expense for less than £50, you can simply submit it to our page on Open Collective and you will be reimbursed.

Expenses over £50 and/or from a non Ref/use Lab member should be nominally approved by the Ref/use Lab team prior to any purchases being made, before being submitted for reimbursement on Open Collective.

For all purchases, please also favor sustainable/ethical products & practices as far as possible. For example, borrow before buying and, if you do need to purchase, choose local/sustainable/ethical wherever possible.

TO SUBMIT AN EXPENSE THROUGH OUR PAGE, PLEASE FOLLOW THE GENERAL EXPENSE PROCESS OF OUR FISCAL HOST, OPEN COLLECTIVE UK C.I.C.:

How to submit an expense:

Expenses will only be paid if there is enough income to cover the expenses within the collective. Expenses must be documented with a receipt or an invoice and approved by the collective admin.
Valid expenses are: Provider receipt, Provider invoice.
Both the receipt and invoice must include the provider name, address, amount etc.
Invoices should be addressed to: Ref/use Lab; OpenCollective UK C.I.C 75 Copsewood Road WD24 5DY Watford
OpenCollective will process approved expenses every Monday, Wednesday and Friday.

Contribution to Ref/use Lab

Financial Contribution to Ref/use Lab

Collective balance