Invoice #291524 to Somali Women Support Group

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Please make sure you type your full name and not just an initial. For example ‘John Smith’ instead of ‘J Smith’.

Members of the collective that spend money on costs related to the purposes of the Somali Women's Support Group in support of its aims and objectives, can submit an expense to the collective page by uploading a receipt or an invoice.

Receipts are for things that you buy for the community and for which you need to be reimbursed. Think of groceries and ingredients, printing flyers, small items of kitchenware, stationary, travel expenses etc. Make sure that you keep the receipt (just take a picture of it) and submit it to the Open Collective page by clicking on "submit expense". 

A valid expense must contain the name and address of the vendor, the amount, the date, and the description of the items purchased.

Travel expenses will be paid for return journeys, valid for the date of travel of a specific event or day a purchase was made. Please submit the details of your journey in the comments section of the expense submission, along with the receipt. Oyster journey print outs can be used instead of/in place of a receipt.

Invoices

Invoices are for things that a vendor (a shop, a company, a freelancer) directly charges the collective for. They need to be addressed to the collective and use the address of any of its members or administrators (usually the person in the collective that has the relationship with the vendor). Ask the vendor to submit the invoice on our collective page (click on "Submit Expense"). Members can also submit an invoice they have been issued in person.

Payment process

When a member of the collective submits an expense (receipt or invoice), its status is marked as "PENDING". An email is automatically sent to all the administrators of the collective (see Our Team in the "About" sections of our Open Collective account page). The administrators will be invited to check, approve or comment on the expsense. 

If approved, the expense will show up in the list of expenses that are "READY TO PAY". One of the administrators of our fiscal host (Accountable) goes through this list every week. As long as the receipt/invoice is legal and approved by one of the admins of the collective, it will be paid. 

Please note, our fiscal host, Accountable, has no decision making power over expenses. 

Once the payment is done, the status of the expense will go to PAID and the balance of Somali Women's Support Group collective will be automatically updated.

Note: whenever you edit your expense, its status will go back to PENDING so that the admins can review it again. Once paid, an expense can only be edited by the administrators.

How expenses are paid

We can pay back expenses or pay invoices via bank transfer, PayPal and TransferWise for international payments. Please include these details for how you would like to be reimbursed in the comments section of your expense or invoice submission.

We recognise that there may be vulnerable members of the community that need support and are unable to use technology to make contributions in return for the help they receive or to submit expenses for costs that relate to enabling them to participate. It may be that volunteers may want to take cash/cheque directly for any expense in these situations. If cash/cheque is the only way of paying an expense for you, please get in touch with us and we’ll assess what we can do to process it.