Our full policy is here: Financial Procedures and Expenses Policy - Google Docs

Admins on the group will need to approve expenses submitted. 2 approvals are needed for each expense, the first one as a comment to agree the expense and the second as official approval. No payments will be made until 2 approvals have happened.

Admins will be taken from the successful applicants and stakeholders who have expressed an interest. Admins will need to not be related and cannot approve their own expenses.

Where receipts are not possible, an invoice needs to be drawn up showing clearly the name, address and email of the person/organisation requesting funds, a date that the invoice is being submitted and a full description of what the funds are for. All invoices can only be paid via the Open Collective platform..

Expenses can include any of the following:

£100 total contribution towards time of an individual/organisation within the process.

(for successful applications)

Cost of individuals time to make the activity happen

Cost of materials

Agreed and specific costs as set out in grant application

Cost of travel to a maximum of 45p/mile.

We do not accept reimbursements for food from individuals, or expensesfor clearly different activities not named in the successful application,

Each successful application will be added to a sub group and expenses will be approved by members of other subgroups and/or POP admins.

Contribution to Stonehouse Stakeholder

Starting funds - 08/04/25

Collective balance