Invoice #228712 to TransGovcollective
JC contribution to the stewarding group Oct 24
Paid
Invoice #228712
Submitted by Jasmine Castledine•Approved by Zahra Davidson
Nov 20, 2024•Ref: 26
Invoice items
0.3h LOL, 5.25h Enabling including FWG, 2.75h fundraising
£581.00 GBP
Total amount £581.00 GBP
Additional Information
payout method
Bank account
Details
********Collective balance
Expense policies
Expense policies
This policy applies to everyone who has been invited to claim expenses incurred as a result of participation in Transformational Governance activities. This includes participants in the Power Shift: Community Value Exchange and members of the stewarding group.
The Open Collective platform provides complete transparency of available budget, costs incurred and payments made. We all share responsibility for making good use of available resources and are encouraged to highlight any needs that are not currently being covered or any tensions arising from the decisions and payments being made.
Members of the Power Shift: CVE community are able to claim reimbursement of expenses incurred as a direct result of taking part in community activities. Stewards are expected to cover the basic costs associated with working on this project from their share of the grant, but can claim travel and other expenses when participating in in-person meetings.
Members of the Power Shift: CVE community are able to claim reimbursement of expenses incurred as a direct result of taking part in community activities. Stewards are expected to cover the basic costs associated with working on this project from their share of the grant, but can claim travel and other expenses when participating in in-person meetings.
Everyone is expected to take reasonable (but not exhausting!) steps to keep costs to a minimum - for example, by taking advantage of any available low cost/no cost options.
Reasonable expenses can include:
- Additional costs of care for dependents (children or other dependents)
- Cost of internet access or a quiet space to participate in online meetings
- Cost of a BSL interpreter
- Cost of public transport to any in-person meetings (or additional transport costs arising as a result of access needs)
- Additional cost of food because of travel away from home
We would not normally expect to cover:
- Loss of earnings (Power Shift: CVE participants should see the policy on financial support for the circumstances when an honorarium can be claimed;
- Expenses arising from participation in non-TG activities unless there has been a collective agreement that this will benefit our project.
If you are not sure whether a particular expense can be claimed, please contact Sarah and Zahra initially (before incurring the cost).
Submitting expenses- Expenses are claimed via the Open Collective platform
- As part of the Open Collective claim process you will be asked to upload a receipt or other evidence of the cost incurred (this can be a photo, screenshot, pdf etc.)
- Any text you put in the description category will be listed publicly on the page so please do not include information you wish to remain confidential.
- The finance subgroup will identify 2 members to hold admin rights within Open Collective and these roles will rotate around the stewarding group.
- These admin roles will receive an email notification each time an invoice or expense is submitted. They will review the information provided, aiming to approve the expense within 5 working days (see OC video approving payments for how this is done).
- There is scope to ask for additional information via the Open Collective platform. Any questions or tensions relating to the use of resources will be made visible so we can find a solution together.
- All expenses and grant claims should be submitted by the 15th of the month in order to be included in that month’s payment run. Our fiscal host, Huddlecraft, will process payments on or near the 25th of the month.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£46,628.68 GBPFiscal Host:
Huddlecraft