Expense approval cadence

Expenses claims are reviewed by Ubuntu Budgie admins once a week, on Mondays.

Requirements

Expenses claims can be filed by Ubuntu Budgie team members or contributors. Every claim needs to be approved by one of the Ubuntu Budgie admins via email before purchase is made.

For services that have recurring cost, a single email approval can be used for claims within the same calendar year. If possible, choose a yearly payment for services. This is a good way to reduce workload. Services that only invoice on a monthly basis can be claimed too.

Expenses claims must include the following documents:

Export of email conversation with one of the Ubuntu Budgie admins. This can be done by "printing" email thread to file. PDF format works fine. Email thread should show total price including shipment, items description, and written approval.
Invoice must be dated after approval.
In case of hardware purchases, picture of received goods.

Type of expenses that can be claimed

Items from the list below are examples of what type of expenses can be claimed. Other item types can be claimed as long as they are approved by one of the Ubuntu Budgie admins.

Hardware purchase that benefits the project.
Software license or service subscription needed for tasks related to the project.
Infrastructure services needed for the project.
Merchandise and other prizes for community events.
Donations to other FOSS projects.
Donations to well known charities that can be verified online.