Invoice #286183 to Zesty Siblings
Expense created
By Si Long Chan
on Expense approved
By Khiera
on Expense scheduled for payment
By Khiera
on Expense processing
By Khiera
on Expense paid
Amount Paid for Expense: £42.00
Payment Processor Fee: £0.00
Net Amount for Zesty Siblings: £42.00
Net Amount for The Social Change Nest: £42.00
Collective balance
Expense policies
Expense policies
Please make sure you type your full name and not just an initial. For example ‘John Smith’ instead of ‘J Smith’.
This policy ensures that all invoices received or issued by Zesty Siblings are handled in a consistent, transparent, and timely manner. It aims to prevent errors, ensure proper authorization, and maintain clear financial records.
This policy applies to:
- All invoices received by Zesty Siblings
- All invoices issued by Zesty Siblings e.g. when charging for events or services.
- All members involved in financial management or approval of payments.
Invoicing us:
All invoices must fill out the details requested by our fiscal host The Social Change Nest, such as:
All invoices must fill out the details requested by our fiscal host The Social Change Nest, such as:
- Your name and contact information.
- If your name is different from your legal name and then only your name and NOT your legal name will be displayed publicly. Only the Collective admins and The Social Change Nest will be able to see your legal name.
- Description of goods or services provided.
- Total amount due and payment details - usually to a bank account. If you cannot access a bank account for whatever reason and then please email us and we can explore what options may be available to you.
Processing Invoices:
All invoices must be checked to ensure that:
- The goods or services were received as described.
- The charges match agreed prices.
- The invoice includes all required details.
When an invoice is submitted to us, an admin will review this, and either approve or reject the invoice. Once approved by us, the invoice will be reviewed by The Social Change Nest before being paid out; this process can take some time and it means that payments are unlikely to be made on the day of submission.
Any disputes or discrepancies must be raised immediately before payment.
Payment:
Payments will normally be made within 30 days of receiving a valid invoice, and subject to available funds. Payments will usually be made to a bank account, and where an admin or community member invoices us on behalf of someone else, admins must ask for evidence such as receipts or screenshots and 2 admins must be involved in approving this.
Issuing Invoices:
If Zesty Siblings is charging for events, services, and more:
- Invoices must include Zesty Siblings, contact details, and bank information.
- Invoices should be sent within 10 working days of the labour done.
- Copies of all invoices issued must be saved in Zesty Sibling's financial history.
Record Keeping:
All details of our invoices/transactions are available on our Open Collective; this helps us to ensure transparency and accountability to our community.
Review and Oversight:
Zesty Siblings will review financial records, including invoices on a quarterly basis.
This policy will be reviewed every two years, and when there are changes to our collective's financial practices.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£2,261.75 GBPFiscal Host:
The Social Change Nest