Invoice #75410 to MemoryBilia

 

MemoryBilia accepts claims for monies as expenses for products, services and ancillary extras that are proven necessary and support the ongoing development and running of MemoryBilia and its operations, for example but non-exhaustively:

Travel, transport, mileage and subsistence costs for conferences, events, meetings, sessions and related activities;

Hardware, software, upgrades, licenses and stationary resources;

Costs incurred in planning, hosting, setting up, administering and running any MemoryBilia event or project;

Costs for printing, production, delivery, etc of promotional & marketing material;

Costs associated with individual training and development of MemoryBilia members to enhance the capabilities of memoryBilia.

You must provide a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.

All and any expenses are actioned and processed according to one of two groupings, 1. Suppliers or 2. MemoryBilia members.

1. A claim from a MemoryBilia new or existing suppliers, as a request for payment for products or services supplied to MemoryBilia as a group or supplied to one of the MemoryBilia members. This type of expense would usually be in the form of an invoice, electronic or paper, for a product or service that has been supplied to and for use by MemoryBilia.

1a. If electronic, the supplier will submit this invoice via the MemoryBilia Open Collective website, https://opencollective.com/_memorybilia

And select ‘submit expenses’. Submitting all the supplier and product details, plus banking details ready for the transfer of funds. This electronic submission will be approved by a MemoryBilia administrator and passed for payment, usually within 4 working days, with the bank transfer taking place on the first Monday, Wednesday or Friday post-approval.

For further information on electronic submissions go here - 

1b. If a paper invoice, is presented to a MemoryBilia member or posted to the MemoryBilia address, a MemoryBilia administrator will enter all the required information, including bank transfer details and another MemoryBilia administrator will approve the payment, again within 4 working days, with the bank transfer taking place on the first Monday, Wednesday or Friday post-approval.

2. A claim from an individual MemoryBilia member that has paid personally for a product or service to enable them to carry out their duties with and for MemoryBilia, pays & submits the expense (with the receipt which ideally should be to MemoryBilia.) through the electronic system or by post or person via a MemoryBilia administrator. The submitter will be paid by bank transfer as per above (1). 

For any queries about this policy or how to claim an expense please contact :-