Receipt #216508 to AfricaCryptoChainx Innovators

### Expenses Policy

1. **Purpose**: This policy provides clear guidelines for submitting and approving expenses to ensure the responsible use of funds in alignment with BlockchainAfricaCollective's mission.

2. **Eligibility to Submit Expenses**:
   - Only Team Members and Financial Contributors are authorized to submit expenses.
   - Non-authorized individuals may submit expenses only if invited by a Team Member or Financial Contributor.

3. **Expense Approval Process**:
   - Expenses must be submitted with detailed receipts or invoices.
   - Admins cannot approve their own expenses. Another admin must review and approve such expenses.
   - For expenses exceeding a specific amount (USD 0 or another set threshold), a secondary admin review is required.

4. **Allowed Expense Types**:
   - **Receipts**: Accepted for all expenses related to the project.
   - **Invoices**: Must be provided for all services rendered.
   - **Grants**: May be approved under certain conditions, subject to review.

5. **Public Expense Submission**:
   - By default, only Collective administrators can submit expenses on behalf of vendors. This may be extended to other users if necessary.

6. **Expense Categorization**:
   - Submitters must categorize expenses according to the predefined chart of accounts.
   - Collective admins must verify the chosen categories during the approval process.

7. **Rejected Expense Categories**:
   - Certain categories of expenses may be automatically rejected if they do not align with the project's goals or ethical standards.

8. **Refunds**:
   - Refunds for contributions can be issued by collective admins within 30 days of the transaction date, if justified.

9. **Transparency and Accountability**:
   - All expenses will be publicly displayed on the BlockchainAfricaCollective page on Open Collective for transparency.
   - The policy ensures that all expenses are directly tied to advancing the project's mission and goals.