ALL RISE (THE BAR) (“ARTB”)

Expenses Policy (2021)

Contents

1. Overview

2. Examples of proper expenses

3. Completion, submission and reimbursement

4. Waiving expenses
Appendices

1. OVERVIEW

This Expenses Policy should be read in conjunction with the “All Rise (The Bar) – Articles” (copy available on request).

ARTB is an un-constituted special interest group, the objects of which are to stand against belittling, bullying, discriminatory and unacceptable behaviour at the Bar and its wider community (“the Objects”).

The Administrators of ARTB and any Volunteers are entitled to reimbursement of expenses incurred in promoting and supporting the delivery of the Objects, however they should not make a profit or otherwise be seen to be in receipt of remuneration in the promotion or furtherance of the Objects.

Underlying this Expenses Policy is the need for the Administrators to ensure that proper use is made of ARTB funds and a transparent account given.

ARTB reserves the right to amend this Expenses Policy in accordance with Best Practice guidance.

2. PROPER EXPENSES

The following are a list of those expenses which are deemed to have been necessarily and properly incurred in the promotion and furtherance of the Objects:

a. Acquisition and distribution ARTB material including the Pin and bookmark;

b. Printing, postage and stationary costs;

c. Travel and parking costs:

i. mileage is to be reimbursed in accordance with HMRC recommended allowances;

ii. train tickets should be booked in advance (First Class travel will not be permitted without good reason and must be agreed in advance).

d. Website hosting;

e. Marketing and advertising costs;

f. Other out of pocket expenses for goods/services purchased on behalf of ARTB.

Any expense or item of expenditure not listed above is deemed by ARTB not to be an allowance and recoverable expense unless 75% of the Administrators agree otherwise.

3. COMPLETION, SUBMISSION AND REIMBURSEMENT

Administrators and Volunteers should submit their expenses claim in the form provided at Appendix A with accompanying receipts, where applicable.

If possible, all claims should be submitted within 30 days of incurring the expense. Late submissions may result in a delay in reimbursement.

All claims by Volunteers will be reviewed by at least two Administrators. An Administrator may not review his/her/their own claim.

4. WAIVING EXPENSES

ARTB are grateful to those volunteers who may wish to waive their claim to expenses by denoting them as “donations” or “contributions” but the Administrators ask that no such waiver is given. This is ensure that a full and proper account can be kept of the cost of administering ARTB and transparent representation given of the actual donations/contributions made.

APPENDICES

Appendix A: Expenses Claim Form

Appendix B: Mileage Claim Form
(Please copy and paste the below into Word of Excel, alternatively separate forms can be made available on request).

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APPENDIX A
ALL RISE (THE BAR)

Expenses Claim Form 2021 (non-mileage)

This form is to be used to claim those expenses you incur as Administrator or Volunteer for All Rise (The Bar) (“ARTB”).

Please claim your expenses – the records will help us ensure that a full and transparent record is kept and account can be given of the monies received and expended by ARTB.

Please include receipts wherever possible.

Month/Year: ____________________________

Date | Type of expenditure | Coding Office use only | Amount

By signing you declare that the claimed expenses represent an accurate account of the expenditure you have incurred: Total |

Name, address, email address of Administrator/Volunteer:
Administrator/Volunteer Signature: Date:

Your expenses will be paid into your bank Account via BACS. Please give your bank details below:
Account Number:
Bank Sort Code:
Account Name:

________________________________________________________________________________

APPENDIX B
ALL RISE (THE BAR)

Expenses Claim Form 2021 (mileage)

This form is to be used to claim your mileage as Administrator or Volunteer for All Rise (The Bar) (“ARTB”) in accordance with the ARTB Expenses Policy.

Please claim your mileage expenses – the records will help us ensure that a full and transparent record is kept and account can be given of the monies received and expended by ARTB.

Please include receipts wherever possible.

Month/Year: ____________________________

Date | Mileage (miles x 0.45p per mile) | CodingOffice use only | Amount

By signing you declare that the claimed expenses represent an accurate account of the expenditure you have incurred: Total |

Name, address, email address of Administrator/Volunteer:
Administrator/Volunteer Signature: Date:
Your expenses will be paid into your bank Account via BACS. Please give your bank details below:
Account Number:
Bank Sort Code:
Account Name: