BCP 2024: Aug 5 Meeting Notes
Published on August 9, 2024 by Joe Taylor Jr.
Quick recap (AI-generated notes!)
The team discussed the Bar camp project, focusing on issues with time management, task organization, and the need for improved signage and a map. They also explored the development of a new scheduling system and the potential for the project to become a regular feature. Lastly, they addressed the importance of task coordination, the need for a finalized logo, and the ongoing preparations for an upcoming event.
Next steps
- Antonio to follow up on receiving the event date confirmation from Morton.
- Harper/Marketing team to decide on and finalize the logo for this year's event.
- Charlie to initiate discussions with the printer about t-shirts and other swag items once the logo and date are confirmed.
Summary
Time Management and Bar Camp Project
Michael and Andre discussed the need for team members to take responsibility for their tasks. There was also a brief update about the hosting and landing page setup by Michael, Jaha, and Joe.
Michael and Andre discussed the need for team members to take responsibility for their tasks. There was also a brief update about the hosting and landing page setup by Michael, Jaha, and Joe.
Wharton Update and Website Design
Jess informed the team about the anticipated update from Wharton regarding their project's timeline, expected within the first week of August. In the meantime, Michael and Joe T worked on the website's hosting and landing page setup, with Michael sharing his screen for a demonstration. Cass also shared their ongoing work on revamping the scheduler, which they had been developing in their spare time.
Jess informed the team about the anticipated update from Wharton regarding their project's timeline, expected within the first week of August. In the meantime, Michael and Joe T worked on the website's hosting and landing page setup, with Michael sharing his screen for a demonstration. Cass also shared their ongoing work on revamping the scheduler, which they had been developing in their spare time.
Scheduling System for Event Talks
Cass presented an idea for a scheduling system for events like Barcamp. The system allows attendees to vote on the talks they are interested in, which then determines the order of the talks. Cass also mentioned that the system needs to be improved with features like authentication and a better user interface. Michael and Andre showed interest in the idea, and Cass agreed to work on a roadmap for the next steps, including organizing talks into rooms based on the voting results.
Cass presented an idea for a scheduling system for events like Barcamp. The system allows attendees to vote on the talks they are interested in, which then determines the order of the talks. Cass also mentioned that the system needs to be improved with features like authentication and a better user interface. Michael and Andre showed interest in the idea, and Cass agreed to work on a roadmap for the next steps, including organizing talks into rooms based on the voting results.
Addressing Information Bottlenecks and Interaction
Cass expressed their concerns about the current information bottleneck at the board and suggested using a new tool to determine voting, which would move decision-making closer to the group. They emphasized the importance of preserving the nostalgic sticker feature on the board. Andre agreed with Cass's points and proposed the idea of projecting information onto a wall to allow more people to interact with it. He suggested that this could maintain the spirit of the board while accommodating the growing size of the audience.
MVP Development and Project Future Plans
Cass outlined their plans to develop an MVP and then focus on adding more features before Barcamp. They also shared their intention to volunteer for the organization for at least five to ten years. Maleen and Steve discussed the need for a feedback mechanism and the potential for the project to become a regular feature. Joe mentioned his efforts to secure resources for the website hosting and his readiness to accelerate work once a date was confirmed.
Cass outlined their plans to develop an MVP and then focus on adding more features before Barcamp. They also shared their intention to volunteer for the organization for at least five to ten years. Maleen and Steve discussed the need for a feedback mechanism and the potential for the project to become a regular feature. Joe mentioned his efforts to secure resources for the website hosting and his readiness to accelerate work once a date was confirmed.
Improving Campus Signage and Navigation
Antonio, Joe, Steve, and Cass discussed the need for improved signage and a map to help navigate the university campus, particularly for those visiting the space. Cass mentioned they had already created a map from a PDF and suggested it could be displayed on the main website and in the react version of the map. Antonio agreed, noting the map's current design could be confusing, especially for locating restrooms. Joe proposed adding this to their six-week out wish list, which included the idea of larger, more prominent signage with room numbers and restroom locations.
Antonio, Joe, Steve, and Cass discussed the need for improved signage and a map to help navigate the university campus, particularly for those visiting the space. Cass mentioned they had already created a map from a PDF and suggested it could be displayed on the main website and in the react version of the map. Antonio agreed, noting the map's current design could be confusing, especially for locating restrooms. Joe proposed adding this to their six-week out wish list, which included the idea of larger, more prominent signage with room numbers and restroom locations.
Website Design and Landing Page
The team also discussed the website's design, with Michael sharing that Jayha had some concepts, but they didn't want to make too many changes at once. The team agreed that the logo, which had been a campfire flame, could use some exploration and didn't need to stay the same.
The team also discussed the website's design, with Michael sharing that Jayha had some concepts, but they didn't want to make too many changes at once. The team agreed that the logo, which had been a campfire flame, could use some exploration and didn't need to stay the same.
Task Organization and Event Preparation
Andre emphasized the importance of task organization and departmental coordination in preparation for an upcoming event. Michael and Jess discussed the protocol for assigning tasks to departments, while Harper raised a concern about the lack of a finalized logo for the event. Joe suggested that the logo could be iterated on until it's time for printing, and Charlie proposed starting discussions with a printer. The team agreed to continue discussions and preparations, with no specific deadline mentioned.
Andre emphasized the importance of task organization and departmental coordination in preparation for an upcoming event. Michael and Jess discussed the protocol for assigning tasks to departments, while Harper raised a concern about the lack of a finalized logo for the event. Joe suggested that the logo could be iterated on until it's time for printing, and Charlie proposed starting discussions with a printer. The team agreed to continue discussions and preparations, with no specific deadline mentioned.