This expense policy provides guidelines for seeking reimbursement, requesting direct payment via invoice or through transactions charged via the company.

Details of policy

Payments Process & Documentation
Reimbursable Expenses
Resources
Who this policy applies to
Contact

Payments

In line with the provision and services, Bears Place will, on confirmed signatories and receipts, pay to assigned individual or group, expenses as calculated in the terms of the agreement.
An invoice template will be provided and can be sent back to marketeam@bearsplace.co.uk

Invoices must be received with the following information:

Company Name
Legal Name
Legal Address
Service
Hours (or days if contracted daily rather than hourly)
Account Details
Total

Please ensure this information is clear and complete to allow for smooth processing.
Once received and cleared, invoices will be paid within 3-5 working days.

Reimbursable Expenses

In line with the provisions and services of Bears Place and under the terms of agreement, the following are confirmed as reimbursable expenses;

Travel
Meals
Car or Van Rental
Mileage (through use of a personal vehicle)
Tolls & Parking

Resouces
The following will be considered as expenses, (but may not be limited to);

Equipment
Venue Hire
Travel expenses
Social Media Ads
Marketing
Business Registration
Travel Expenses
Administration
Staff
Utensils & small appliances

Who does this policy apply to?

This policy applies to all individuals and groups whom have or may interact, provide a service for or support Bears Place. This includes service providers, employees, volunteers, donators, short term & long term supporters.

Contact

For any further information or questions, please drop us an email at bearsplace@gmail.co.uk

Contribution to Bears Place

Financial contribution from TSIP

Collective balance