Receipt #46869 to Bellingham & Whitefoot COVID-19 Mutual Aid

Bellingham & Whitefoot COVID-19 Mutual Aid - Expenses Policy

We will reimburse volunteers who have incurred costs for buying food, supplies and other services on behalf of vulnerable and isolated people that may not have access to cash or who are unable to use technology to pay for items that they may need during the COVID-19 pandemic.

Please note that we will only be able to reimburse expenses volunteers for requests that they have been dispatched to them via the official phone and email channels.

We may also reimburse volunteers who have incurred costs associated with running or operating the group, for example costs associated with printing of flyers, web hosting etc. These will be considered on a case by case basis, please discuss with one of the collective admins if you would like to make a claim.

When claiming expenses, volunteers must:

• Provide a clear, justifiable description for the expenditure (if you are unsure, please discuss with one of the collective admins). For example, ‘Groceries bought for elderly person in Perry Hill area on 27 March 2020’ Please note that the information you put in the description category will be listed publicly so please do not share any confidential information here.
• Include the job number allocated by the Bellingham & Whitefoot Dispatch team, where possible.
• Upload an image of a valid receipt/invoice clearly showing the total amount spent, date, legal name/address of the supplier, and what the payment is for.

In case of any questions, please ask Jack, Heather or Pat.