Invoice #92535 to CALC Conference
Onboarding fee
Paid
Invoice #92535
Submitted by The Social Change Nest•Approved by CALC Conference
Sep 1, 2022
Invoice items
Onboarding fee
£42.00 GBP
Total amount £42.00 GBP
Additional Information
payout method
Bank account
Details
********Collective balance
Expense policies
Expense policies
Expenses will be covered for costs which support and progress CALC’s mission and events. A non-exhaustive list of expenses that may be approved include:
Payments to event speakers
- Travel and subsistence costs for events (for attendees, speakers and organisers)
- Hardware purchases to support events (for speakers and organisers)
- Software purchases, upgrades, and licenses which support the development of CALC
- Design work, printing and postage
- Miscellaneous supplies for events
Expenses should be discussed and approved by CALC admins in advance of purchases being made, before being submitted. Payments will only be made in pound sterling/GBP. All expense requests must be accompanied by a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.
PLEASE NOTE THE GENERAL EXPENSE PROCESS OF OUR FISCAL HOST, OPEN COLLECTIVE UK C.I.C.:
How to submit an expense
Expenses will only be paid if there is enough income to cover the expenses within the collective.
Expenses must be documented with a receipt or an invoice and approved by the collective admin.
Valid expenses are: Provider receipt Provider invoice, mandatory for large amount
Both the receipt and invoice must include the provider name, address, amount etc.
Additionally, any invoice should be addressed to OC UK (see host detail below), as at the end of the day, Open Collective UK is the client. However, we understand that for some services it might not be possible to have a different billing address than the delivery or credit card address. We may still accept those invoices on a case by case basis. When the billing address can differ, it must be addressed to OC UK.
There are 2 ways to submit an expense:
1) a member of the collective pays & submits the expense (with the receipt) through OC, this has to be approved by the admin of the collective. On the back end, OC UK will pay back the submitter. Ideally, the receipt should be to the host name.
2) Collectives can submit an invoice to the host (via OC). In this case, the invoice must include the mailing address and be the host organisation, and also reference the Collective name.
If you are submitting an invoice for your work to a collective hosted by the Open Source Collective, you'll need to submit your invoice with the full detail of the host as explained.
Host details are the following: OpenCollective UK C.I.C 75 Copsewood Road WD24 5DY Watford
You must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£823.53 GBPFiscal Host:
The Social Change Nest