Grant #220481 to Cathall Ward Covid-19 Mutual Aid

Expenses will be paid for purchases made to support our efforts to bring aid to those in need during the Covid-19 crisis.

Approved expenses: shopping done by volunteers for people who are self-isolating or in challenging circumstances. This may include: • groceries and household goods such as cleaning supplies and toilet roll • other necessities, for example medicines and mobile phone top-ups if needed • snacks / ‘luxuries’ as appropriate

It will also be used to cover: • The cost of maintaining the Cathall ward phone helpline (£10 a month)

We are not placing an exact upper limit on expenses as some households may need more than others. However, please consider that we are operating on donations so try to limit requests to what is really needed. Please also note, that there is no overdraft capacity on this account, so we are only able to pay out what has been put in. If you know anyone who may like to donate to this fund to support the community in this difficult time, please send them this link: https://opencollective.com/cathallward-covid19mutualaid

If you are putting money into the account, to cover a specific expense, please include the group name, road and date of the specific expense in the title, like this: ‘Group 3- Cathall Road- 02/04/20’ as outlined below in regards to reimbursement. Please DO NOT include in the description any details which could breach the privacy of the person who requested support, such as their house number, name or telephone number, even if this is you yourself.

Each expense will be considered in context. If in doubt about whether it is a reasonable request, please feel free to discuss it with your fellow group members and admins, whilst ensuring the privacy of anyone who is requesting help (this means ensuring that you share no names, house numbers, telephones or any other details that could identify or cause discomfort for the person requesting assistance in any way).

A picture of a valid receipt or invoice must be uploaded with your request for reimbursement*. This receipt must match a request for support (listed in our log sheet of requests) and the request for reimbursement. Any reimbursement request must clearly show the total amount, date, and what the payment was for.

The name of your expense should include the following details and look something like this: Group 7- Cathall Road- 02/04/20 1.The name of Group from which you received the request 2.The name of the road to which you delivered shopping 3.The date you delivered the shopping

Please DO NOT include in the description any details which could breach the privacy of the person who has requested support. This includes their house number, name or telephone number.

Naming the request with the ‘group, road name and date’ will help us to track expenses if something goes wrong and ensure expenses are legitimate.

Whenever possible we will source donated food from food banks, pop-up stores, supermarkets, and other local charitable initiatives, but we will make purchases for those in need when necessary.

• A photo of a receipt must be attached to all expenses claims, except in extraordinary circumstances where this is not possible - in such cases, a detailed explanation must be given of what was purchased, and why it was not possible to obtain a receipt, together with an invoice.

**We will revise the expense policy as appropriate. If you would like to request a revision, please email us with the details of what you would like to revise and why to: [email protected]