Invoice #232833 to Community Activators
Resources - printing
Paid
Invoice #232833
Submitted by Nazma Begum•Approved by Hasnara
Dec 23, 2024
Invoice items
Resources - printing
£30.00 GBP
Total amount £30.00 GBP
Additional Information
Paid to
Nazma Begum@nazma-begum
payout method
Bank account
Details
********By Nazma Begum
on Expense created
By Hasnara
on Expense approved
By Khiera
on Expense scheduled for payment
By Khiera
on Expense processing
By Khiera
on Expense paid
Expense Amount: £30.00
Payment Processor Fee: £0.00
Net Amount for Community Activators: £30.00
Collective balance
Expense policies
Expense policies
Basic Expense Policy for Community Activators
Purpose:
This policy outlines how Community Activators can be reimbursed for costs incurred while supporting community activities.
# 1. What You Can Claim:
- Travel: Public transport, mileage for personal vehicles, parking, and tolls.
- Accommodation: Hotel stays if needed for overnight trips (with prior approval).
- Meals: Reasonable meal expenses during events or meetings (limits may apply).
- Supplies: Basic materials for events, such as stationery or decorations.
- Event Fees: Venue hire or registration fees for community events.
# 2. What You Can’t Claim:
- Personal items or luxury purchases.
- Alcohol or expensive meals.
- Fines (e.g., parking penalties).
- Gifts or donations.
# 3. How to Get Reimbursed:
- Approval: Obtain approval for large or unusual expenses (over £100) before spending.
- Receipts: Keep all receipts and submit them within [7] days.
- Form: Complete the Expense Claim Form and attach all receipts.
# 4. Reimbursement Timeline:
Reimbursements will be processed within [7] days after approval.
Community Activator Expense Claim Form
Name:
Email:
Phone Number:
Date of Submission:
Event/Activity Name:
Event/Activity Date(s):
Expense Details
| Date | Description of Expense | Category (e.g., Travel, Meals, Supplies) | Amount | Receipt Attached (Yes/No)
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Total Amount Claimed: £_________
Approvals (For Office Use Only)
- Pre-Approval Required? (Yes/No)
- Pre-Approval Received: (Yes/No)
- Approved By: ___________________________
- Date: _________________________________
Banking Information (if reimbursement is via bank transfer)
- Bank Name: ___________________________
- Account Number: _______________________
- Sort Code/IBAN: ________________________
Declaration
I confirm that the above expenses were incurred for the purpose of supporting community activities, and all information provided is accurate.
Signature: ______________________ Date: ________________________
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£2,887.00 GBPFiscal Host:
The Social Change Nest