Open Collective
Open Collective

Submit expense

Project balance
$0.00 USD

Fiscal Host
Open Source Collective

Expense policies

We process payouts twice weekly, once they have been approved by the admin of the Collective. We make payments via PayPal and Wise, and can only make payouts to countries served by these payment processors. You are not required to upload an invoice document (the data you submit in the expense form is sufficient) but if you would like to include an uploaded invoice, please make it out to: Collective Name, Open Source Collective, 340 S LEMON AVE #3717, Walnut CA 91789 USA.

Expenses approved will be relevant to meetings and include but not limited to the following: Meeting expense, refreshments during meeting (ex food for the attendees, beverages), set up and organization fees/expenses not to exceed 100/meeting unless additional approval is requested. Additionally, electronics - examples include Raspberry pi, arduinos, and additional training materials for workshops to be used or given to attendees who attend the workshops. Expenses will be approved typically for the dancing robot projects include 3d printing, parts and shipping along with workshop training materials. The base cost for robot parts are 11 dollars if not timely. Printing costs are estimated at 50/per but lower if we work as a community. Filament costs and electric/time compensation may be required to fulfill orders by community. Maximum of 40/per robot may be reimbursed.

Documentation required: We will require an invoice from LUGs for their expenses and offer an event remittance form to document payments made to the meeting organizers for organization/refreshments.

What you will get from us: Detailed invoices for projects/events for example robots/parts are made to individuals as well as club organizers.

Please contact Marcia Wilbur or [email protected] with any questions


How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Project balance

$0.00 USD