Cylch Merched / Women's circle West Wales will approve expenses that relate to:

Full transport costs for those attending social events who are refugees or seeking sanctuary / asylum.
Funds for transport cash-drops to be estimated before an event and approved to enable the transport coordinator to access funds to give women cash directly on the day of the event. Sum total cash-drop invoice need to be uploaded to claim back as a lump sum.
Any extra cash must be donated back the account after the event (best avoid this is pos. as every amount inputted incurs 5% to host).
Retrospective transport costs of 40p per mile can be approved for a core volunteer who is facilitating, offering an activity or the key-host for an event or gathering, if needed.
Childcare costs of any refugees or woman seeking sanctuary / asylum and wishing to attend an event – max. £35pp. See Transport above.
Online expenses – anyone in Cylch Merched facilitating online social connection spaces or classes eg. TEFL, Yoga can register a max. £10ph expenses.
Expenses can be approved for social event food, catering, refreshments, event venue, materials for an arts/crafts activity for a Cylch Merched day/gathering/event.
All costs to be kept to a minimum.
Printing leaflets and information.
Translations when needed. Always ask for volunteer translated first.
Insurance - vehicle, venue, org.
In order to maximise the proceeds of our fundraising and minimise our reimbursement admin., supporters are encouraged to only claim out-of-pocket expenses that exceed £10 per claim.
We require formal pre-approval for ALL expenses described above; please email cylchmerched@gmail.com, BEFORE incurring any reimbursable expenses.
In line with the full transparency provided on our Cylch Merched Collective website, the available budget, all financial (other than incognito) contributions, and expenses reimbursed can be viewed on these Clych Merched Collective pages.
PLEASE NOTE THE GENERAL EXPENSE PROCESS OF OUR FISCAL HOST, OPEN COLLECTIVE UK C.I.C. is:
Expenses will only be paid if there is enough income to cover the expenses within the collective.
Expenses must be documented with a receipt or an invoice and approved by the collective admin.
Valid expenses are: Provider receipt, Provider invoice, mandatory for large amount.
Both the receipt and invoice must include the provider name, address, amount etc.
Expense policy to be reviews in 6 months - June 2022.

Contribution to Cylch Merched

Financial contribution to Cylch Merched

Collective balance