Receipt #150361 to Econ-ARK
Maryland and SciPy 2023 visit
Paid
Reimbursement #150361
Submitted by Mridul Seth•Approved by Chris Carroll
Jul 17, 2023
Attached receipts
Aloft BWI hotel for 3 nights
$406.80 USD
SciPy 2023 Austin hotel 7 nights
$1,023.24 USD
Lyft rides between Hotel - Airport - Chris's house
$179.64 USD
BWI - AUS flight
$325.20 USD
DXB - IAD and AUS - DXB flight
$1,523.48 USD
Total amount $3,458.36 USD
Additional Information
Paid to
Mridul Seth@mridul-seth
payout method
Other
Details
********
By Mridul Seth
on Expense created
Collective balance
Expense policies
Expense policies
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Please read our expense request guidelines entirely before submitting a request.
General Expense Requirments
Please read our expense request guidelines entirely before submitting a request.
General Expense Requirments
All expenses must be incurred for a business purpose directly related to our nonprofit mission. All requests must include documentation as stated below. If any of the required documentation is missing or incomplete the payment will not be approved and must be resubmitted. Approved requests will be paid within 30 days after receipt of the request. The following types of payment requests may be submitted.
Reimbursements and Payouts
We will reimburse or pay expenses directly on behalf of the project.
Requests must include uploaded receipts, invoices, or statements that show:
- The date of the purchase or estimate
- an itemized list of charges
Approved Expenses
The following types of expenses are allowable.
- Advertising & Promotional: non-conference promotional item purchases such as t-shirts, and paid advertising costs
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We will directly pay invoices for contracted services rendered to the project. All contractors and subcontractors must have a signed agreement in place with NumFOCUS before submitting invoices for payment. If you do not have a signed agreement in place please contact [email protected] before submitting an invoice. Invoices submitted without a contract in place will not be approved.
Requests must include an itemized invoice that lists:
- hours worked
- description of the work performed
- hourly rate
- billing date range
Approved Contracted Services
The following types of contracted services are allowable.
- Community Management: Moderation of communication channels such as Github, Discourse, marketing and outreach, event coordination
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Non-allowable Expenses
Certain expenses are not generally allowable. Any exception will require prior approval. Please have a member of project leadership email [email protected] to obtain approval.
Certain expenses are not generally allowable. Any exception will require prior approval. Please have a member of project leadership email [email protected] to obtain approval.
- Alcohol and alcoholic beverages
- Articles and/or cash stolen or lost
- Late fees or other fees for personal credit card
- Unauthorized trips or entertainment
- First-class or business class airfare and train tickets
- Extra leg-room (in excess of $100), extra checked baggage fees if not for event materials, onboard WiFi if not for work, and other fees for airfare, train, or bus tickets
- Articles of clothing or other personal items
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This list is not all-inclusive and we reserve the right to reject any expense that is not approved by the project leadership and NumFOCUS.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
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Is my private data made public?
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When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
$108,044.33 USDFiscal Host:
NumFOCUS