You must clear your expense with the governance team on the #glimpse-contributors:matrix.org channel (we're the admins) first. We recommend you do this before you start spending money on the project's behalf!

Donations of assets and server infrastructure are welcome, but we must disclose when we receive them so people can still scrutinize our costs and where we may have to spend money in future. If you have incurred a cost for the project that was authorized, we encourage you to claim the expense as that is exactly why we are asking for donations in the first place!

Recurring spends and subscriptions need a new expense claim for each payout. They can also be grouped together into a single expense and submitted periodically to reduce administrative overhead.

No one in governance team is permitted to approve their own expenses. They must get someone else in governance team to do that for them.

If you have not discussed the expense with governance team before filing and do not supply the appropriate evidence then we cannot approve it. Also ensure the date on the expense claim matches the date on the receipt or invoice.