Invoice #220620 to Grove Green Mutual Aid

Reimbursement of monies will be for a reasonable expense made for supporting each other as part of the Grove Green Mutual Aid group, as long as we have the funds to do so. This can include, shopping/groceries bought by volunteers for vulnerable/isolated residents in Grove Green Ward during and after the COVID-19 crisis. This is to be kept for essential items which include food/ bathroom products. If there are additional items needed by vulnerable households not included, please speak to an admin for approval. We don’t make any judgments and understand the different circumstances.

Guidelines for spend is around £30 per household on a weekly basis - although some households, depending on number of occupants, may need more. Reasonable means that the expense can be justified as a needed household cost, and that if someone were to claim this expense, you would find it reasonable for them to do so. They will also be signposted to the relevant outreach organisations if needed.

When uploading an expense please include in the description box below:

• the name of the Grove Green Mutual Aid group through which you received the request.
• the name of road you delivered shopping to (not full address).
• the date you did the shopping.
• if your claim is for more than £30 and/or exceeds the fund currently available within Grove Green mutual aid collective, please speak with us before submitting the expense to check we are able to pay it.

For example, your expense claim should look like this: Group 4 - Francis Road- 14/04/20. This is to help us track expenses if something goes wrong and to ensure expenses are legitimate.

• Please DO NOT include any other details which can breach the privacy of individuals. This includes names and address.
• You must upload a valid receipt clearly showing the total amount and listed items & date purchased.
• Image of receipt should match the request supplied by admin. *The expenses claims also asks for your payment details (paypal or bank transfer details) - please ensure you have included correct details including account number and sort code in the correct part of the claims form, and where possible please request a bank transfer rather than paypal (as refunds through paypal are charged an additional fee)
• Each expense has to be approved by an admin.
• Without the details above, your claim will not be approved.

Other costs incurred for upkeep and general maintenance for the GG mutual aid group include:

• Printing of flyers
• Cooked meals consumables (these will be sourced from bulk giveaways from foodbanks/ superstores to minimise costs)
• Petrol costs only for use of mutual aid volunteering (does not include parking fines)
• Mobile phone costs which are kept to a minimum top up only
• Hygiene and general cleaning supplies

Expenses are usually paid on the first Monday, Wednesday and Thursday after the claim is made. Any money left over after the Covid-19 pandemic, or if no longer needed by the Grove Green Mutual Aid group, will be donated to local food banks in Waltham Forest. We will publish the list of food banks where donations are made on this page. For any queries, please contact an admin or email: [email protected]