Invoice #199696 to Housing Crisis in Southwark

• Purpose The purpose of this expenses policy is to establish guidelines for the approval and reimbursement of project-related expenses incurred during film production. It ensures that all expenses are necessary, reasonable, and adequately supported by appropriate documentation. 

• Expense Approval 2.1. All expenses must be approved by a minimum of two administrators before they can be incurred. 2.2. Administrators responsible for expense approval may include the producer, director, production manager, or any other designated personnel with appropriate authority. 2.3. Approval for expenses can be obtained through an expense request form or a designated expense management system. 

• Eligible Expenses 3.1. Contractors: Expenses related to hiring contractors, such as actors, crew members, technicians, or other professionals directly involved in the production, are eligible for reimbursement. Contracts and agreements with contractors should be maintained and submitted along with the expense report. 3.2. Film Equipment: Expenses related to the rental, purchase, or maintenance of film equipment necessary for the production are eligible for reimbursement. Supporting documentation, such as invoices or rental agreements, must be provided. 3.3. Food Catering: Reasonable expenses for meals and refreshments provided to the cast and crew during the production period are eligible for reimbursement. Detailed receipts or catering invoices must be submitted. 3.4. Project-Related Expenses: Expenses directly related to the film production, such as location fees, transportation, accommodation, set construction, post-production services, and any other necessary expenditures, are eligible for reimbursement. Supporting documentation, such as invoices or receipts, must be provided. 

• Documentation and Record Keeping 4.1. All expenses must be adequately supported by original, itemized receipts, invoices, or other appropriate documentation. 4.2. Receipts and invoices must clearly state the vendor's name, date, description of the expense, and the amount paid. 4.3. Expense reports must be submitted within a reasonable timeframe, generally within 30 days of incurring the expense. 4.4. Expense reports should include a detailed description of each expense item, the purpose of the expenditure, and the total amount requested for reimbursement. 4.5. Administrators have the right to request additional supporting documentation or information to ensure the validity of expenses. 

• Reimbursement Process 5.1. Reimbursements will be processed promptly upon receipt and verification of all required documentation. 5.2. Reimbursement will be made via the preferred payment method indicated by the individual incurring the expense, such as direct deposit or check. 5.3. All reimbursements will comply with applicable tax regulations and internal financial policies. 

• Compliance and Policy Violations 6.1. Non-compliance with this expenses policy may result in the denial of reimbursement. 6.2. Any suspected or confirmed policy violations should be reported to the appropriate authority or designated personnel responsible for handling such matters. 6.3. The production company reserves the right to take appropriate action, including disciplinary measures, for any intentional or fraudulent violations of this policy. 

Please note that this expenses policy serves as a general guideline and may be subject to additional or specific rules set by the production company or project management. It is important for all personnel involved in the production to familiarize themselves with this policy and adhere to its guidelines.