Mutual Aid Kensington & Chelsea was established as an emergency response to the Covid-19 pandemic, it is not a constituted body or a registered charity.

The expense policy for this Mutual Aid group is non-profit in nature and the expense claims should be solely for the beneficiaries and should not include any claimant’s personal expenditure, unless previously agreed. Mutual Aid relies on the volunteers to act in good faith with utmost integrity.

Purpose and Use of Funds

All donations and monies given to Mutual Aid Kensington & Chelsea will be held on this Open Collective, allowing the visibility of the funds held by the group.

The primary use of the funds is to reimburse volunteers agreed expense claims, see below for further details.

Examples of the kinds of roles and related pre-agreed claimable expenses;

Medication Pick up
Food purchase/meals ordering
Hiring a van to move clothes
Toiletries purchased in bulk for Asylum Seekers and/or Afghans

Volunteers are not allowed to seek reimbursement on mileage or fuel (unless agreed in advance).

The secondary use of the funds is to recover costs on products that are used for undertaking voluntary activities such as printing of leaflets, volunteer badges, protective equipment e.g. hand sanitizers and gloves, and Open Collective platform charges (if any).

The funds are monitored and administered by the Mutual Aid administrators and will show transaction activities visible on the Open Collective platform. In the event of no longer needing the funds due to the end of our community support, the Mutual Aid Group will transfer all the remaining funds to another local charity/community group.

Process for reimbursement PLEASE NOTE THE GENERAL EXPENSE PROCESS OF OUR FISCAL HOST, OPEN COLLECTIVE UK C.I.C.: Expenses will only be paid if there is enough income to cover the expenses within the collective

As a volunteer you must upload a valid receipt/invoice for the pre-agreed expense. It must clearly show the total amount, date, legal address, and what the payment is for.

Payments are then approved by administrators and paid within 7 days.

Thank you again so much for volunteering and supporting our community!