Receipt #232767 to Kua - the Plant Based Community

1. **Travel Expenses:**

   - Staff members are eligible for reimbursement of travel expenses incurred while commuting to and from official events. Valid receipts must be submitted for reimbursement.

   - Modes of transportation can include personal vehicles, public transportation, or approved rental vehicles.

2. **Accommodation:**

   - In cases where an overnight stay is required for events, reasonable accommodation expenses will be reimbursed. Staff must provide detailed receipts for lodging expenses.

3. **Meals:**

   - Reimbursement is applicable for meals purchased to support official events. Original itemised receipts are mandatory for reimbursement.

   - Alcohol expenses will not be covered unless explicitly approved in advance and deemed necessary for the event.

4. **Event Support:**

   - Staff members may be reimbursed for expenses related to services or supplies essential for the successful execution of collective events. Receipts and a brief description of the expense are required.

5. **Submission of Expenses:**

   - All expense claims must be submitted within [specified time frame] following the conclusion of the event. Late submissions may not be considered for reimbursement.

6. **Approval Process:**

   - Expenses will be reviewed and approved by the designated supervisor or finance department. Incomplete or unverified claims will not be processed.

7. **Currency and Limits:**

   - All expenses must be submitted in the local currency, and reimbursement will be made accordingly.

   - Clear limits exist for certain expense categories. Staff members are responsible for adhering to these limits.

8. **Policy Compliance:**

   - Employees are expected to adhere to this policy and exercise prudence in incurring expenses. Non-compliance may result in delayed or denied reimbursement.

9. **Exceptions:**

   - Exceptions to this policy must be pre-approved by the relevant authority. Any deviation from the policy without prior approval may result in non-reimbursement.

10. **Record Keeping:**

    - Employees are responsible for maintaining accurate records of all expenses, including receipts and supporting documentation, for a period of 3 months. Failure to provide adequate documentation may result in non-reimbursement.

This policy is subject to periodic review and may be updated as needed. Employees are encouraged to familiarise themselves with the policy and seek clarification if needed.