Receipt #74503 to Llandaff Covid 19 Assistance

EXPENSES POLICY

Expenses can be approved for volunteers to cover floats, out of pocket expenses, such as initial payments for food orders, petrol, costs for protective equipment, paper and print materials, orders from suppliers to help support the cause. This list is not exhaustive and the Administrators of the Community Group may agree to provide other types of support as long as it is consistent with the aims and purpose of the group and in accordance with the rules detailed in our constitution.

The Community Group may agree to fund payments to other community institutions to support them during the pandemic. Examples of this would be to purchase items to support our local hospital staff and NHS.

Payments may be made to cover the expenses of the group and its running, for example fees for the Digital Open Funding Platform.

The Payment Administrators may agree to make payments to vulnerable members of the community to cover food parcels and other aid, where needed.

Priority will be given to the self-isolating vulnerable as defined by the government guidelines.

Volunteers and other groups requesting payments or expenses should include an email or some other way that the Group Administrators can contact them to follow up about the request.

Requests will be collectively reviewed as a minimum on a weekly basis but sooner in most cases.

Our fiscal host, The Social Change Agency approves expenses on Monday, Wednesday and Thursday and this is when bank transfers will be made.

Llandaff Covid 19 Assistance cannot guarantee all requests will be filled or in their full amount as we negotiate the range of community needs so you may be asked to resubmit with a different amount after review.

Payments will be dependent on funds available. If volunteers are in any doubt they should check with the administrators of the fund by emailing [email protected] first to ensure funds are available and are provisionally earmarked for return.

The content of the detail of volunteer expense requests and other groups requesting funds will be put in the description category listed on the Open Collective Platform and will be listed publicly on the page. Donators and Requestors are asked not include information they wish to remain confidential in the text box.

Volunteers and Community Group Administrators, must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for.