Receipt #43247 to Nettleham Volunteers Covid 19 support

Nettleham Volunteers – Covid -19 Support

Expenses for Volunteers, and Gift Support Policy

Purpose

The purpose of this fund is to provide support for those members of the Nettleham community who are experiencing hardship due to the Coronavirus outbreak.

The fund is also designed to reimburse any expenses incurred by volunteers in the providing of help and support for our community.

The fund will be used for the following

• To deposit, and to act as our bank account for any grants/payments received from government, council or charitable organisations • To act as a “crowd funding” host, allowing us to seek donations from anyone in our community who would like to do so • We will use our Facebook page as to way to ensure people aware of our activities and to seek donations • To make gift support payments to anyone we see fit in our community who is suffering hardship due to the virus • To reimburse our volunteers for any expenses incurred whilst carrying out support services through our group • To make financial contributions to the Nettleham foodbank

Gift Support Policy

A claim for financial support can be made to the fund by anyone living within the Parish of Nettleham who is suffering financial hardship during this crisis. Claims can be made by individuals for the following reasons (although not limited to, this list is designed to give guidance as to the circumstances that will allow us to make a gift payment)

• Individuals/Families who are off work due to sickness, or self-isolating and incurring financial hardship as a result • Individuals/Families who have been laid off or made redundant due to the virus impact • Individuals/Families who are unable to cover their prescription expenses • Individuals/Families who are struggling to feed themselves or their families will be guided to use the Nettleham foodbank. • Individuals/Families who are unable to pay utility bills, and are under threat of disconnection • Individuals/Families at risk of eviction due to hardship incurred as a result of the virus

Priority will be given to those in the most need of support, and made on a best endeavors basis.

All claimants must provide an email address to allow us to contact them and follow up their request – requests will be reviewed by the admin team (Robert Redmile, Ed Sewell and Angela Wright) 3 times per week Claimants must provide information regarding their personal situation, provide evidence of their hardship (eg letter from employer making redundant, from landlord threatening eviction etc)

Any content written in the description category will be shown on the page to ensure full transparency – this requires the individual to omit any confidential information which they do not want to be seen

We do not guarantee all claims will be met, and reserve the right to offer part payment to an individual’s claim and in some cases, reject in full.

A photo of a valid receipt or invoice must be uploaded with the claim clearly showing the total amount, date, and what the payment is for.

Expenses for Volunteers Policy

A claim for reimbursement can be made by any volunteer for expenses incurred in the carrying out of services for our support group. These can be for the following, although not limited to.

• Phone top ups • Fuel used during carrying out services • Reimbursement for any payments made on behalf of our community members who are unable to repay the amount owed (eg shopping carried out for someone who has used our phoneline for support, but are unable to pay for it) • Printing costs

Claiming an expense follows the same process as making a claim for support.

All claimants must provide an email address to allow us to contact them and follow up their request – requests will be reviewed by the admin team (Robert Redmile, Ed Sewell and Angela Wright) 3 times per week (can be changed)

Volunteers must provide information regarding their claim.

Any content written in the description category will be shown on the page to ensure full transparency – this requires the individual to omit any confidential information which they do not want to be seen

We do not guarantee all claims will be met, and reserve the right to offer part payment to an individual’s claim and in some cases, reject in full.

A photo of a valid receipt or invoice must be uploaded with the claim clearly showing the total amount, date, and what the payment is for.