Open Collective
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Invoice #188730 to Our Devonport Network

staff and management time to develop the network

Paid
Invoice #188730

Submitted by Jabo ButeraApproved by Rowan Edwards

Feb 20, 2024

Invoice items
Ras network and our Devonport network development , staff and management fees and Digital assets development and maintenance for the year 2023
Date: February 20, 2024
£3,650.00 GBP

Total amount £3,650.00 GBP

Additional Information

Collective

Our Devonport Network@ourdevonport
Balance:
£350.00 GBP

payout method

Bank account
Details  
********

on
Expense created
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Expense approved
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Expense scheduled for payment
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Expense scheduled for payment
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Expense processing
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Expense paid
Expense Amount: £3,650.00
Payment Processor Fee: £0.00
Net Amount for Our Devonport Network: £3,650.00
Collective balance
£350.00 GBP

Current Fiscal Host
The Social Change Nest

Expense policies
Purpose
The purpose of this expense policy is to provide guidelines and procedures for the reimbursement of expenses incurred by members of Our Devonport network in the course of our activities.

Eligibility
All members of the community network group are eligible to submit expenses for reimbursement. All expenses must be related to activities undertaken on behalf of the network and must be pre-approved by the network.

Pre-Approval Process
All expenses must be pre-approved by the network before they are incurred and the network will decide on a case-by-case basis depending on the nature and purpose of the expense. Requests for pre-approval must be submitted at least two weeks in advance of the planned expenditure.

Expenses
The network will reimburse expenses that are deemed necessary and reasonable in the course of carrying out activities on behalf of the network. These expenses will be evaluated on a case-by-case basis. Examples of these expenses are;
  • Travel Expenses
  • Printing costs for the network
  • Events organisations 
  • Training or workshops 
  • Collaborative projects and more
Documentation Requirements
All expenses must be supported by appropriate documentation, such as receipts or invoices. The documentation must show the amount, date, and purpose of the expense. Any expenses that are not supported by appropriate documentation will not be reimbursed.

Reimbursement Process
Reimbursement requests must be submitted within two weeks of the date on which the expense was incurred. The request must include all supporting documentation. Payments are made weekly on Thursdays, once they have been approved by core contributors.

Make invoices out to:
Our Devonport Network
Open Source Collective UK C.I.C
75 Copsewood Road WD24 5DY Watford


Exceptions
Exceptions to this policy may be made in exceptional circumstances, at the discretion of the network.

By implementing this expense policy, we aim to ensure that all expenses incurred on behalf of the community network group are reasonable, necessary, and properly documented. We appreciate your cooperation in adhering to this policy.

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.

Collective balance

£350.00 GBP