Oxford Mutual Aid - Expenses Policy

Expenses will be paid for purchases made to support our efforts to bring aid to those in need during the Covid-19 crisis. A photo of a receipt or invoice must be attached to all expenses claims, except in extraordinary circumstances where this is not possible - in such cases, a detailed explanation must be given of what was purchased, and why it was not possible to obtain a receipt, together with an invoice.

Expenses will only be paid for purchases which directly contribute to our aid efforts, which is to say either 1.) goods and services for those in need or 2.) goods and services which facilitate Oxford Mutual Aid delivering that aid to those in need.

Expenses will include but are not limited to:

Food

When we purchase food on behalf of self-isolating people, we will generally be reimbursed by them. However, this is not always possible, and we will be bringing aid to many people who are unable to pay for their own food. Whenever possible we will source donated food from larders, supermarkets, etc for these people, but we will purchase food for those in need when necessary.

Medicine

When we purchase medicine on behalf of self-isolating people, we will generally be reimbursed by them. However, this is not always possible, and we will be bringing aid to many people who are unable to pay for their own medicine. Where possible we will attempt to access free medicine through the NHS, but we will purchase it for those in need when necessary. Similarly, we will also purchase baby supplies on behalf of new parents, and we will generally be reimbursed by them. However, in cases where this is not possible, we will source donated items in Partnership with Oxford Period Drive. Where this is not possible, we will purchase food for those in need

Transport

We will purchase petrol to enable us to make deliveries and to transport volunteers.