Invoice #167876 to Plymouth Recovery and Empowerment Group

  

You are entitled to claim up to £18 per hour for all work carried out for Plymouth REG, as long as you are not doing so as part of another paid role. This includes attending meetings, preparing and delivering workshops and other materials, such as communications and social media posts, and other administrative and project management tasks. You can also claim travel expenses. If you are delivering a workshop, you can claim an hour’s preparation time for every hour of delivery time (e.g. if you deliver a 4 hour workshop you can claim payment for 8 hours). 

All work for Plymouth REG is done on a self-employed basis and it is your responsibility to declare any income for tax or that may impact on any benefits you receive. You do not have to claim the full payment that you are entitled to if this will cause you difficulties. If you are planning a piece of work for which you are hoping to claim more than a few hours payment, you should agree this with the development group in advance, otherwise we may not be able to make the full payment. You can claim by completing and uploading a timesheet or submitting an invoice, detailing how many hours work you have done, when and the purpose.  Claims must be submitted within one month of the work taking place or it may not be possible to make payment. 
 

We will also reimburse purchases that are made in accordance with the principles of our payment policy.  

·  spending is in the service of the objects of the company, that the need has been established and that there is financial probity. 

·  spending decisions represent value for money - securing the best mix of quality and effectiveness for the least outlay over the period of use of the goods or services bought. 

·  relevant professional advice is obtained where appropriate. 

·  there is no involvement by anyone in the CIC with a personal interest in the transaction. All directors, development group members and contributors have a duty to ensure such conflicts of interest are avoided and must declare any such interests. Breaches of this provision are a serious issue, and may be reported to the police. 

Purchases up to £100 in the following categories can be made without prior agreement by the directors and development group, providing that it is consistent with the principles above.

·       workshop consumables and equipment (e.g. refreshments, stationery, materials for practical tasks and demonstrations). 

·       Publicity (e.g. advertising on social media, printed publicity materials) 

·       Venue hire 

 

Purchasing of materials or agreement to pay for services over £100 and up to £300 must be agreed in advance by at least 2 members of the development group, one of whom must be a director. 

 

Purchasing of materials or agreement to pay for services over £300 must be agreed in advance by at least 3 members of the development group, one of whom must be a director. 

                                                                                                                  
For purchases or other expenses you must upload a valid receipt or invoice clearly showing the total amount, date, legal address, and what the payment is for. 

Directors will regularly review claims and aim to arrange payment within 2 weeks. 

For any queries about our expenses policy and payments process please contact us on [email protected]