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Receipt #342426 to Pulse

Test transaction

Pending
Reimbursement #342426
Submitted by Mark

Aug 16, 2026

Expense Details

Attached receipts
Test transaction
Date: August 16, 2026
£1.54 GBP
Total amount
£1.54 GBP
Additional Information

Organization

Pulse@pulse
Balance:
£0.00 GBP

Pay to

Room To Listen@room-to-listen

payout method

Open Collective
By Mark
on
Expense created
Organization balance
£0.00 GBP

Current Fiscal Host
Pulse

Expense policies
2. Invoice Expenses Policy
2.1 Purpose
This policy governs payments made by the Charity in response to invoices from suppliers and service providers.
2.2 Eligible Invoice Expenses
Invoices may be paid where:
  • The expense directly furthers the Charity’s objects.
  • The service or goods relate to approved Collective activities.
  • The supplier is independent of the individual approving the expense.
  • The invoice is addressed to the Charity or clearly references the hosted Collective under the Charity.
2.3 Documentation Requirements
Invoices must include:
  • Supplier name, address, and contact details.
  • Invoice date and unique invoice number.
  • Description of goods or services provided.
  • Amount payable and applicable taxes.
2.4 Approval and Payment
  • Invoices must be submitted via Open Collective.
  • Approval by Collective administrators does not guarantee payment.
  • Final approval rests with the Charity or its authorised representatives.
2.5 Exclusions
The Charity will not pay invoices for:
  • Personal or private expenditure.
  • Activities that are not charitable.
  • Inadequately documented or backdated invoices intended to disguise remuneration.
  • Amounts that would exceed funds in the Collective's account.
2.6 No Responsibility for Fraudulent Claims
  • The Charity will not be responsible or liable for any loss, liability, or damage arising from fraudulent, dishonest, or knowingly misleading claims submitted by Collectives, administrators, suppliers, contractors, or individuals.
2.7 Effect on Payments
Where an expense, invoice, reimbursement, or grant claim is suspected or found to be fraudulent or materially misleading, the Charity may:
  • Refuse or withhold payment.
  • Require repayment of funds already paid.
  • Suspend or terminate hosting of the relevant Collective.
  • Report the matter to regulators, law enforcement, Open Collective, or other relevant bodies where legally required or appropriate.
2.8 Reliance on Declarations
  • The Charity is entitled to rely on the accuracy and truthfulness of information and declarations provided through Open Collective unless there is reason to believe they are incorrect or misleading.
2.9 Trustee Duties
  • Nothing in this clause limits the Charity’s duty to take reasonable steps to prevent and respond to fraud in accordance with trustee duties and Charity Commission guidance.

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
More info →

Organization balance

£0.00 GBP

Fiscal Host:

Pulse