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UNSW Queer Collective Emergency Fund
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Receipt #140305 to UNSW Queer Collective Emergency Fund

hospital uber/food for Emika

Paid
Reimbursement #140305

Submitted by bird•Approved by Pepsi

May 23, 2023

Attached receipts
hospital uber/food for Emika on 9th of May
Date: May 23, 2023
$50.00 AUD

Total amount $50.00 AUD

Additional Information

Collective

UNSW Queer Collective Emergency Fund@qc-fund
Balance:
$476.02 AUD

Paid to

bird@bird4

payout method

Bank account
Details  
********
By bird
on
Expense created
By Pepsi
on
Expense approved
By Pepsi
on
Expense paid
Expense Amount: $50.00
Payment Processor Fee: $0.00
Net Amount for UNSW Queer Collective Emergency Fund: $50.00
Collective balance
$476.02 AUD

Current Fiscal Host
Heimdall Intranet

Expense policies
Admin approval for expenses is because of OC's rules around how money can be transferred. Please note that all expenses are public and must have an attached receipt that is publicly visible (see "Receipts").
## One-time purchases
### Claiming Expenses
To claim expenses for one-time purchases:
  • Purchase must be of value over $50 (excl. shipping)
  • There must be Operational Need for the item (i.e. contributes towards a Goal or Project in a meaningful way)
  • Attach receipts to the relevant Conversation or Project
### Project or Goal?
  • For purchases over 500AUD OR 50% of estimated annual budget (whichever is lesser), please register a Project and conduct financing through there.
  • For purchases that do not meet that criteria, set a Goal instead and create a Conversation.
## Repeat Purchases
To claim expenses for repeat purchases:
  • The purchase must be standardised (i.e. Shopping List in the conversation)
  • The purchase must have a dedicated Backing tier (please aim to keep the cost within the contributions provided by that backing tier)
Repeat purchases do not need a dedicated project, just use Conversations. They do need a dedicated Backing tier though, so contact an Admin if you need help with that.
## Receipts
As soon as a purchase is completed (whether One-Time or Repeat), an immutable copy of the receipt should be uploaded to the relevant Project Page or Conversation. If there is a relevant goal, mark it as completed.
The following information can (and should) be redacted from the receipts without authorisation:
  • Purchaser Name
  • Purchaser Billing Address
  • Purchaser Shipping Address
  • Payment Method
  • Any other Personally Identifiable Information
The following information CANNOT be redacted from receipts:
  • Item name(s)
  • Item price(s)
  • Shipping Price
  • Any currency conversion or payment processor fees
  • Total Price
This is to maintain the transparency of the queer space fund.

FAQ

How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
More info →

Collective balance

$476.02 AUD

Fiscal Host:

Heimdall Intranet