Receipt #288996 to Room To Be
By Emile Mackie
on Expense invited
Expense created
By Emile Mackie
on Expense approved
By Khiera
on Expense scheduled for payment
By Khiera
on Expense processing
By Khiera
on Expense paid
Amount Paid for Expense: £27.30
Payment Processor Fee: £0.00
Net Amount for Room To Be: £27.30
Net Amount for Carolina Rocha Santa Maria: £27.30
Collective balance
Expense policies
Expense policies
Please make sure you type your full name and not just an initial. For example ‘John Smith’ instead of ‘J Smith’.
Expenses Policy
Finances:
Room to Be is a not for profit, grassroots community initiative. All donations and money raised is for the
operational running of the group, the financing of its projects and the development of the garden. In the
event of dissolution, assets are to be sold, and money donated to an LGBT+ charity or initiative as agreed
upon by the committee.
Funds will be held in a bank account or official fiscal sponsorship in the name of Room to Be and will be
operated by 2 of 3 signatories.
A simple written note of the group’s financial position will be produced and available at committee
meetings by the treasurer.
No member shall derive any financial benefit from the group, except for payment of reasonable expenses.
All expenses must be recorded with the treasurer.
No money will be paid out in the name of the group without a receipt being presented.
The group will have clear basic guidelines for handling money. These will include keeping a bank account
or fiscal sponsorship, agreed signatories for transferring funds, agreed items or services that money can be
spent on, ring-fencing funds for specific projects, maintaining accurate and transparent records of
spending and income and providing regular finance reports to meetings. No money larger than £30 should
be spent without a vote from the Committee to do so - voting can be cast via the Committee’s secure
online chat platform (eg. Signal). Committee members are able to query spending, request more
information or call a meeting for further discussion.
Basic running costs for creative workshops or the garden development below £30 can be spent, but must
be communicated with the treasurer. All transaction receipts and invoices must be recorded as does
information on gifts or donations.
Gifts and Donations:
Room to Be acknowledges the support and generosity of its donors and sponsors which enables our group
to carry out work for the benefit of the LGBTQIA+ community and our allies.
It is the duty of the Committee to make clear and consistent decisions regarding the soliciting, acceptance
or refusal of donations and/or gifts and the offers of association based on Room to Be’s ethical
framework. This may, on occasion, result in a donation or gift being refused and in such cases, we will act
with the utmost integrity, discretion and confidentiality and respect the dignity of the donor.
Factors that impact the decision to refuse a donation or gift include:
• Any conflict with our aims, mission or code of conduct
• Proceeds from an illegal activity
• If acceptance could adversely affect our profile or reputation within the community
• A donation or gift which amounts to an onerous benefaction or bribe.
Committee and non-committee members must derive no personal benefit, individually or collectively
from the donations, loans, gifts or other material support given to the group (with the exception of Small
Gifts, outlined below). Individuals cannot accept personal cash gifts in relation to Room to Be. If offered,
the gift giver must be informed that cash will be donated to the community group. Should the gift-giver
not wish that to happen or if the recipient suspects coercion, then the gift must be politely declined. Under
no circumstances should an individual bank donations intended for Room to Be into their own bank
account prior to it reaching the group. Any donations must be kept separate from personal cash.
Hospitality may be offered as part of normal business circumstances (such as lunch or refreshments at an
event or conference) or given by an especially grateful and/or generous member/beneficiary. These
instances are acceptable provided there is no expectation or coercion to receive hospitality in exchange for
favour.
Committee and non-committee members will be expected to declare and register any interest which may
be, or perceived to be, in conflict with the best interests of the group, including an obligation to declare
any small gifts
Small non-cash gifts may be accepted up to the value of £25 (flowers, chocolates, diaries etc) provided the
gift is unsolicited, and the gift giver must be thanked and reminded that gifts are not expected as part of
Room to Be’s operations. The Committee must be informed of the gift and it is registered according to
protocol.
Any gift or donation to the group must be acknowledged by the Chairperson with a letter of thanks and
recorded on the Gift Register. Details should include the date, donor, item and how the gift has been used.
This will enable any legitimate enquiries about gifts to be answered. Gifts not immediately used may be
used for fundraising purposes or in the pursuance of services delivered by the group.
Finances:
Room to Be is a not for profit, grassroots community initiative. All donations and money raised is for the
operational running of the group, the financing of its projects and the development of the garden. In the
event of dissolution, assets are to be sold, and money donated to an LGBT+ charity or initiative as agreed
upon by the committee.
Funds will be held in a bank account or official fiscal sponsorship in the name of Room to Be and will be
operated by 2 of 3 signatories.
A simple written note of the group’s financial position will be produced and available at committee
meetings by the treasurer.
No member shall derive any financial benefit from the group, except for payment of reasonable expenses.
All expenses must be recorded with the treasurer.
No money will be paid out in the name of the group without a receipt being presented.
The group will have clear basic guidelines for handling money. These will include keeping a bank account
or fiscal sponsorship, agreed signatories for transferring funds, agreed items or services that money can be
spent on, ring-fencing funds for specific projects, maintaining accurate and transparent records of
spending and income and providing regular finance reports to meetings. No money larger than £30 should
be spent without a vote from the Committee to do so - voting can be cast via the Committee’s secure
online chat platform (eg. Signal). Committee members are able to query spending, request more
information or call a meeting for further discussion.
Basic running costs for creative workshops or the garden development below £30 can be spent, but must
be communicated with the treasurer. All transaction receipts and invoices must be recorded as does
information on gifts or donations.
Gifts and Donations:
Room to Be acknowledges the support and generosity of its donors and sponsors which enables our group
to carry out work for the benefit of the LGBTQIA+ community and our allies.
It is the duty of the Committee to make clear and consistent decisions regarding the soliciting, acceptance
or refusal of donations and/or gifts and the offers of association based on Room to Be’s ethical
framework. This may, on occasion, result in a donation or gift being refused and in such cases, we will act
with the utmost integrity, discretion and confidentiality and respect the dignity of the donor.
Factors that impact the decision to refuse a donation or gift include:
• Any conflict with our aims, mission or code of conduct
• Proceeds from an illegal activity
• If acceptance could adversely affect our profile or reputation within the community
• A donation or gift which amounts to an onerous benefaction or bribe.
Committee and non-committee members must derive no personal benefit, individually or collectively
from the donations, loans, gifts or other material support given to the group (with the exception of Small
Gifts, outlined below). Individuals cannot accept personal cash gifts in relation to Room to Be. If offered,
the gift giver must be informed that cash will be donated to the community group. Should the gift-giver
not wish that to happen or if the recipient suspects coercion, then the gift must be politely declined. Under
no circumstances should an individual bank donations intended for Room to Be into their own bank
account prior to it reaching the group. Any donations must be kept separate from personal cash.
Hospitality may be offered as part of normal business circumstances (such as lunch or refreshments at an
event or conference) or given by an especially grateful and/or generous member/beneficiary. These
instances are acceptable provided there is no expectation or coercion to receive hospitality in exchange for
favour.
Committee and non-committee members will be expected to declare and register any interest which may
be, or perceived to be, in conflict with the best interests of the group, including an obligation to declare
any small gifts
Small non-cash gifts may be accepted up to the value of £25 (flowers, chocolates, diaries etc) provided the
gift is unsolicited, and the gift giver must be thanked and reminded that gifts are not expected as part of
Room to Be’s operations. The Committee must be informed of the gift and it is registered according to
protocol.
Any gift or donation to the group must be acknowledged by the Chairperson with a letter of thanks and
recorded on the Gift Register. Details should include the date, donor, item and how the gift has been used.
This will enable any legitimate enquiries about gifts to be answered. Gifts not immediately used may be
used for fundraising purposes or in the pursuance of services delivered by the group.
FAQ
How do I get paid from a Collective?
Submit an expense and provide your payment information.
How are expenses approved?
Collective admins are notified when an expense is submitted, and they can approve or reject it.
Is my private data made public?
No. Only the expense amount and description are public. Attachments, payment info, emails and addresses are only visible to you and the admins.
When will I get paid?
Payments are processed by the Collective's Fiscal Host, the organization that hold funds on their behalf. Many Fiscal Hosts pay expenses weekly, but each one is different.
Why do you need my legal name?
The display name is public and the legal name is private, appearing on receipts, invoices, and other official documentation used for tax and accounting purposes.
Collective balance
£438.66 GBPFiscal Host:
The Social Change Nest