St Albans Heart (SAH) - Expenses Policy

General Guidance from Accountable on policy content

What expenses can/cannot be claimed for?
- Typical things for which expenses can be paid
  - Essential materials for meetings
  - Hire of spaces for meetings
  - Marketing materials eg flyers
- Areas currently NOT covered by expenses
  - Costs for attending meetings
  - Compensation for time spent volunteering for SAH
How to claim an expense
- All claims must be made via Open Collective https://opencollective.com/stalbansheart
- All claims must be supported by a receipt or invoice (this is a requirement of Open Collective)
- Prior approval
  - Initially and until further notice expenses will be payable only with prior approval of a member of the Core Team
- Processing after submission:
  - Please let a core group member know of any submitted claim and it will be reviewed at the next opportunity and within a week
  - Ethan, Finlay, Laura, Lou or Paul directly or via main SAH email address stalbansheart@gmail.com
- After SAH approve a claim, it gets reviewed on Open Collective by our Fiscal Host and they will process this on their next working day which are: Monday, Wednesday and Fridays.
Contact
- If you need to contact SAH re expenses please email stalbansheart@gmail.com

How to use Open Collective for expenses
- For a step by step on submitting expenses, click here.

To find out more about how to approve an expense on Open Collective (SAH Admins only) click here.